Job Description

Legends Accounting Services

Free placement

Front Office Executive / Receptionist

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Job id: 298371

07 Nov 2019

Job Location

Dubai, United Arab Emirates

Experience

1 to 2 years

Qualification Level

Graduate; Post Graduate

Job Function

Secretary / Front Office

Skillset

Written and verbal communication skills, Positive attitude, Flexibility, Presentation skills, Administrative writing and reporting skills, Organisational skills

Jobseeker Nationality

Jobseekers from any country

JOB Description (Role & Responsibility)
 Proven work experience as a Receptionist, Front Office Representative or similar role
 Answer, screen and forward incoming phone calls
 Greet and welcome guests as soon as they arrive at the office
 Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook)
 Direct visitors to the appropriate person and office
 Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures)
 Provide basic and accurate information in-person and via phone/email
 Supports human resources department & other staff members
 Liaise with team to provide proactive support to them as required. This may include booking meeting rooms and general administration tasks, such as printing, scanning, photocopying, binding and filing.
 Receives mail, documents, packages, and courier deliveries and delivers or distributes items.
 Liaise with appointed travel agents on flights booking
 Coordinate with prospects and clients on regular basis through the telephone to build and develop relationships
 Forwards enquiries received through web chat to the sales team for necessary action.
 Reach out to customers and continuously build brand loyalty
 Keep up a clear database of customers and prioritize independently the potentials for the company
 Prepares invoices to be sent to customers.
 Follows up with customers for payment.
 Offer accounting support to the managerial staff
 Post accounting information daily
 Generate and submit customer invoices
 Carry out all necessary account, bank as well as other reconciliations
 Observe customer accounts for non-payment and delayed payments
 Handling petty cash.
 Knowledge for basic bookkeeping
 Managing daily accounts and receipts
 Perform all necessary account, bank and other reconciliations
 Executes and supports the operational aspects of business booked (e.g., generating proposal, writing contract, customer correspondence).
 Generate Proforma quotation for any inquiry
 Coordinate within all departments in the office
 Assisting in preparing for office celebrations/events.
 Coordinating office activities and operations to secure efficiency and compliance to company policies
 Provide assistance in orienting new staff on proper use of office equipment
 Preparing and sending out Learning & Development communications, and invitations
 Facilitating professional skills training sessions
 Support communication of learning activities through the consistent delivery of service line communications, which will include drafting communications such as training calendar, newsletter, invitations.
 Cold calling
 Prepare and serve water/tea/coffee to guests.
 Maintain an adequate inventory of office & pantry supplies.
 Organize mail delivery as requested and provide proper documentation
 Overlook complete housekeeping and day to day administration duties
 Manage other ad hoc and miscellaneous tasks
Candidate should be on spouse / father VISA

Company Profile

Leading businesses in the UAE and around the world have been outsourcing accounts and a multitude of other financial requirements to Legends Accounting with confidence since 2011. From solopreneurs to large organisations with hundreds of employees, our clients not only see us as their trusted advisor, but as a valued member of their team.

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