Responsibility for the coordination of all activities relating to contracting of the services requested by the Routine Maintenance Division and critical equipment contract, reviewing tenders’ packages, request for proposals ( RFP) review tender package, list of services provider from each contract, participation in completion meeting, ensure the good demonstration of existing contracts and liaising with the Material and Services Procurement Division to prepare and supervise routine and preventative maintenance contracts.
Description
1. Support all routine and preventive maintenance functions in developing scopes of work for maintenance services contracts.
2. Develop systematic evaluation criteria, preliminary cost estimation procedures and variation order procedures for contracts and ensure proper application of these criteria.
3. Coordinate and manage all administrative activities related to tender packages procedures, including attending pre-tender meetings, answering questions and queries, evaluating tenders, assessing contractors’ capabilities, and ensuring that all Contractors’ activities are in accordance with SATORP’s regulations and quality standards.
4. Approve Contractors’ invoices and ensure that payments are made based on the contract terms and actual work progress.
5. Participate in assessing Contractor’s service quality and performance through conducting contract compliance audits on regular basis.
6. Participate, discuss and agree on contracts’ variations or additional works in accordance with the contract terms and budgets available.
7. Coordinate, oversee and respond to any complaints and enquiries on all aspects of the maintenance contracts such as contractor’s compliance, performance and quality of services.
8. Act as a coach to the General Services personnel, help identify their training and career development, recommend training courses and follow-up on their personnel records such as timesheets, discipline, vacations, leaves and absenteeism.
9. Attend meeting with contractors to discuss and resolve contractual issues in consultation with the Material and Service Procurement Division as required.
10. Coordinate the budget control
11. Participate in the budget preparation of maintenance division.
12. Ensure the proper use of SAP for controlling contract administration.
Degree :
Bachelor’s Degree in required or related field
8 - 10 Years of experince
1 years in supervisory role