KEY ACCOUNTABILITIES:
Onboarding Support:
Facilitate the end-to-end onboarding process for new hires, ensuring all necessary documentation is completed, including offer letters, contracts, and compliance forms.
Coordinate with various departments (IT, HR, GS) to ensure a smooth onboarding experience, including setting up workstations, accounts, and training schedules.
Provide new employees with company policies, procedures, benefits, and culture-related information to ensure positive first experience.
Serve as a point of contact for new hires during the onboarding process, addressing queries and concerns in a timely manner.
Recruitment Documentation Management:
Ensure all recruitment documentation is up to date, accurate, and compliant with company policies and legal requirements.
Maintain and organize records of candidate applications, interview feedback, offer letters, and contracts in both physical and digital formats.
QUALIFICATIONS, EXPERIENCE AND SKILLS:
Qualifications:
Bachelor's degree in Human Resources, Business Administration, or a related field.
Experience:
A minimum of 3 years’ experience in HR, recruitment coordination, or administrative support, focusing on onboarding and documentation.
Job Specific Skills:
Familiarity with recruitment processes, agency management, and invoicing.
Strong attention to detail and excellent organizational skills, with the ability to manage multiple tasks simultaneously.
Exceptional communication skills, both written and verbal, with a focus on professional, clear, and concise correspondence.
Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and experience with HR software, applicant tracking systems (ATS), and document management tools.
Ability to maintain confidentiality and handle sensitive information with discretion.
Ability to work independently, prioritize tasks, and meet deadlines in a fast-paced environment.
A proactive and collaborative approach to working with internal teams, external vendors, and candidates.
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