Job Description

Tomini Group

Free placement

Assistant Team Administrator - Emirati

Job id: 584552

08 Jul 2025

Job Location

Dubai, United Arab Emirates

Experience

0 to 2 years

Qualification Level

High School & Equivalent; Higher Secondary School & Equivalent; Diploma

Job Function

Administration / Commercial Operations

Skillset

Proficiency in Microsoft Office Suite (Excel, Word, Outlook). ? Additional certification or training in accounting, data entry, or related field ? Strong attention to detail and accuracy. With excellent organizational and time management skills. ?

Preferred Jobseekers

Only Nationals of the Country for which the Job is posted

Purpose of the position:
The Assistant Team Administrator provides essential administrative and coordination support to the Technical and Crewing Teams. This role ensures accurate documentation, efficient communication, and smooth logistics processes, contributing to the overall operational effectiveness of the team.

Key Responsibilities:
 Handle INFO emails and ensure timely and appropriate correspondence.
 Process and file LO (Letter of Offer) and FO (Final Offer) reports shared by vessels in the designated
system folders.
 Manage DHL bookings, track courier movements, and reconcile monthly statements.
 Maintain records of contract signings and upload scanned documents to the correct folders in the
system.
 Provide support to the Crewing Team with the preparation and distribution of crew cash allowances
during vessel visits in Dubai, and coordinate meal arrangements for visiting shipping team guests
when needed
 Coordinate and respond to queries related to United Venture gate pass requests and access
approvals.
 Maintain and regularly update Excel files used for reporting and data tracking.
 Organize and manage domestic and international travel arrangements for the Technical Team,
including flights, accommodation, visas, and itineraries

Company Profile

Tomini Group is a privately-owned international business group; it is focused on two core sectors within transportation and maritime services: shipping and classic cars.

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