About the Role
The Admin / Office Manager is responsible for overseeing the daily administrative operations of the office, ensuring smooth and efficient support for the company’s business activities. This role combines general office management, HR and administrative coordination, and procurement or documentation duties to maintain an organized, professional, and productive work environment.
Key Responsibilities
Office Administration & Operations
Manage day-to-day office operations including supplies, maintenance, utilities, and vendor management.
Ensure the office environment is clean, safe, and well-organized.
Oversee office facilities, stationery, equipment, and service contracts.
Coordinate with external vendors for repairs, services, and logistics.
Provide administrative support to management and project teams, including document preparation, filing, and correspondence.
Handle incoming calls, emails, and visitors in a professional manner.
Manage company documentation, records, and filing systems (both physical and digital).
Support scheduling, meeting arrangements, and travel bookings for staff or management.
Finance & Procurement Assistance
Handle office purchases, vendor quotations, and payment requisitions.
Assist with expense claims, petty cash management, and basic bookkeeping or coordination with the finance team.
Ensure proper documentation and approval process for all purchases and invoices.
Ensure office operations comply with company policies and procedures.
Prepare administrative reports, inventory records, and office expenditure summaries.
Support audits or inspections when required.
Requirements
Diploma or Bachelor’s Degree in Business Administration, Management, or related field.
Minimum 3–5 years of experience in administrative or office management roles.
Strong organizational and multitasking skills with attention to detail.
Good communication and interpersonal skills.
Proficient in Microsoft Office (Word, Excel, PowerPoint) and general office software.
Experience in construction or engineering company administration is an advantage.