Document Control Responsibilities:
Manage, organize, and update electronic and hard copy documents.
Maintain proper filing systems for contracts, invoices, purchase orders, quotations, and correspondence.
Maintain and update files for purchase orders and track the status of expiry.
Ability to read documents and identify expiry details such as purchase orders and quotations.
Register, track, and distribute incoming and outgoing documents.
Ensure proper version control and timely updates of all documents.
Ensure confidentiality and secure handling of sensitive documents.
Prepare document status reports and maintain
Follow up through email with customers regarding documents such as purchase orders and quotations.
Follow up with customers and site personnel about monthly timesheets.
Coordinate with internal departments to ensure timely submission and retrieval of required documents.
Support management and teams in daily office operations and documentation needs.