Job Description
We are seeking a highly organized and detail-oriented Document Controller with experience in construction projects. The successful candidate will be responsible for managing project documentation, ensuring accuracy, timely distribution, and compliance with project and company procedures.
Key Responsibilities:
Manage and control all project documents including:
Drawings
Specifications
Shop drawings
Material submittals
RFIs
Method statements
Technical reports and correspondence
Receive, register, log, track, and distribute incoming and outgoing documents
Maintain master registers for drawings, submittals, RFIs, and transmittals
Monitor document review and approval status with consultants and clients
Ensure only latest approved documents and drawings are issued to site teams
Track document revisions and maintain proper version control
Coordinate with project managers, engineers, consultants, and subcontractors
Prepare document transmittals and ensure timely submissions
Maintain document numbering systems and naming conventions
Manage electronic document management systems and shared folders
Archive superseded and obsolete documents as per project requirements
Support project close-out documentation including:
As-built drawings
Operation & Maintenance manuals
Handover documents
Assist during internal and external audits by providing accurate records
Ensure confidentiality, security, and proper storage of project documents
Comply with company quality procedures and project documentation standards
Software & Systems
Experience with document control systems such as Aconex, Procore, SharePoint, or similar
Proficient in MS Office (Word, Excel, Outlook)
Requirements
Minimum 5–8 years of experience as a Document Controller in construction projects
Strong knowledge of document control procedures and workflows
Excellent organizational and time-management skills
Ability to handle multiple documents and deadlines
Good communication and coordination skills
Preferred (Advantage)
Experience on Gulf region projects (UAE, KSA, Qatar, etc.)
Familiarity with consultant and client approval processes
Benefits
Competitive salary (based on experience)
Professional work environment
Long-term project opportunities
Career growth and stability