Reports To
Chief Executive Officer / Senior Management
Job Summary
The Executive Assistant / Secretary provides high-level administrative and organizational support to senior executives. The role requires professionalism, discretion, strong communication skills, and the ability to manage multiple priorities efficiently while ensuring smooth daily operations of the executive office.
Key ResponsibilitiesAdministrative & Executive Support
Manage executive calendars, appointments, meetings, and travel arrangements
Act as the primary point of contact between executives and internal/external stakeholders
Prepare, review, and manage correspondence, reports, presentations, and official documents
Screen calls, emails, and requests, prioritizing urgent matters
Meeting & Coordination
Organize meetings, prepare agendas, take minutes, and follow up on action items
Coordinate with departments to ensure timely completion of executive tasks
Arrange conferences, events, and executive visits when required
Documentation & Records
Maintain organized filing systems (electronic and physical)
Handle confidential information with the highest level of discretion
Draft letters, memos, contracts, and official communications as required
Office & Operational Support
Support day-to-day office operations related to executive management
Monitor deadlines, commitments, and key deliverables
Assist in special projects and assignments as directed by management
Qualifications & Requirements
Bachelor’s degree or diploma in Business Administration or related field (preferred)
Proven experience as an Executive Assistant, Secretary, or similar role
Excellent written and verbal communication skills (English required; Arabic is a plus)
Strong organizational and time-management skills
Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
Ability to work under pressure and manage multiple tasks
High level of professionalism, confidentiality, and attention to detail
Key Competencies
Communication & interpersonal skills
Problem-solving and initiative
Attention to detail
Confidentiality and integrity
Time management and multitasking