Job Description

Secure Engineering LLC

Free placement

Document Controller (Bilingual)

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Job id: 291335

11 Sep 2019

Job Location

Abu Dhabi, United Arab Emirates

Experience

10 to 13 years

Qualification Level

Graduate

Job Function

Administration / Commercial Operations

Skillset

Document Controller, Documentation, able to handle both English and Arabic fluently

Jobseeker Nationality

Jobseekers from any country

• Develop and maintain reference classification systems on all documentations.

• Communicate with other department and sections heads on issues regarding the flow of documents and ensure all documents are being handled in an efficient and effective manner.

• Act as a safeguard of all documents archives and ensure the safety and security of the document filing system.

• Perform timely data entry, scanning and maintenance for the archiving system database.

• Examine all incoming/outgoing documents carefully for accuracy and completeness to determine their significance before their distribution.

• Confer with document originators to resolve discrepancies to compile required changes to the document.

• Arrange and communicate all documents timely for prompt submissions.

• Log all incoming /outgoing documents on daily basis to simplify the follow up process.

• File and archive documents efficiently to facilitate easy retrieval.

• Maintain a follow-up log on information requested from other staff or departments, and report status to supervisor on a daily basis.

• Answer queries and information sought out by staff by retrieving and integrating data from the document archiving system.

• Circulate information to concerned staff using telephones, emails, fax and letters as requested.

• Handle the shredding of documents as requested as per policies and procedures.

• Maintain a basic book keeping record log of basic office supplies and stationery.

• Perform other general clerical duties and ad hoc activities as and when required.

• Ensure compliance with Secure’s Quality and Environment, Health & Safety policy and procedures.

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