Document Controller
Job Location : United Arab Emirates
Key Responsibilities :
• Receive, log, distribute, and track all project documents.
• Maintain document registers, ensure proper filing and archiving, implement version control, and provide easy access to authorized personnel.
• Receive incoming documents, check for completeness, log them into document management systems, assign document numbers, and route them to the appropriate parties.
• Track transmittals and ensure timely distribution.
• Manage document revisions, ensure latest versions are available, archive superseded documents, track document status, maintain revision history, and prevent the use of outdated documents.
• Maintain systematic filing systems (physical and electronic), categorize documents appropriately, ensure easy retrieval, implement retention policies, and manage document archives.
• Assign unique identifiers, maintain numbering systems, follow organizational standards, and support document traceability.
• Prepare document transmittals, track submissions and approvals, follow up on pending documents, maintain transmittal logs, ensure acknowledgment of receipt, and facilitate smooth document exchange.
• Manage engineering drawings, specifications, and technical reports, maintain drawing registers, track revisions, coordinate with engineering teams, and ensure current technical documentation availability.
• Maintain electronic document repositories, upload documents, manage access permissions, generate reports, perform system backups, and ensure system integrity and security.
• Ensure compliance with document control procedures, ISO standards, company policies, and project‑specific requirements by implementing consistent practices, conducting audits, and maintaining quality documentation standards.