Omega Insurance Brokers LLC
Job ID:
622657
12 Apr 2026
Dubai, United Arab Emirates
Administration / Commercial Operations
office software (MS Office, Google Workspace) and familiarity with project management tools
Jobseekers from any country
Admin Executive
Job Location : Dubai, UAE
Key Responsibilities :
• Manage and coordinate property and building maintenance work as per MD’s guidelines.
• Manage daily administrative tasks including scheduling, correspondence, and document handling.
• Coordinate meeting logistics, prepare agendas, and take minutes.
• Maintain filing systems, records, and office supplies inventory.
• Liaise with vendors and facilities to ensure a well‑functioning workplace.
• Assist in preparing reports, presentations, and internal communications.
• Ensure compliance with company policies and procedures; uphold data privacy standards.
• Provide general support to department heads and project teams as needed.
• Handle tenancy contracts, renewals, and documentation.
• Process and manage Ejari registration and renewals.
• Coordinate with landlords, tenants, and real estate agents.
• Manage property‑related documentation and records.
• Handle maintenance requests and coordinate with vendors/service providers.
• Track lease expiries and ensure timely renewals.
• Assist in utility‑related processes (DEWA, etc.).
• Maintain proper filing and reporting of all property‑related activities.
Required Qualifications :
• 1-2 years of experience in office administration or a related field.
• Bachelor’s degree in Business Administration or a related field.
• Proficiency with office software (MS Office, Google Workspace) and familiarity with project management tools.
• Strong communication and interpersonal skills with a professional demeanor.
• Demonstrated ability to manage multiple tasks with competing deadlines.
• Proactive problem‑solver with a customer‑service mindset.
Skills and Competencies :
• Administrative efficiency and organizational planning
• Time management and prioritization
• Attention to detail and accuracy
• Conflict resolution and stakeholder management
• Data privacy and compliance awareness
• Effective written and verbal communication
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