Highly determined individual with 7+ years’ progressive experience working in a secretarial role. Track record of handling administrative and clerical functions with professionalism and tact. Possess great capability to make decisions where precedents are not established. Hands on experience of using diplomacy and discretion while handling confidential information.
KEY SKILLS & EXPERTISE:
? Calendar maintenance ? Meetings coordination ? Handling phone calls ? Files maintenance ? Recording minutes ? Travel arrangements ? Records organization ? Reports preparation ? Financial records ? Letter / memo composition ? Meetings arrangements ? Supplies maintenance
RELATED CAPABILITIES:
? Dynamic organizational skills
? Exceptional leadership qualities
? Ability to work on own initiative
? Capability of communicating effectively
EDUCATION:
Graduates in Computer Programming with Honor | 1995-1997 Interface Computer College-Davao, Philippines
ADDITIONAL SKILLS:
Fluent in English Languages and verbally understand Arabic Language ISO Certified Internal Auditor OSHA Certificate
EXPERIENCE:
Secretary 1 cum Admin Assistant | SSH-International | Sept. 2016- Present
? Provide document controller works related to Project Consultant Team as well as admin works-Payroll/Timesheet Monitoring. Assisting Project Consultant Team to check and verify staffs claims and request.
Executive Secretary | Bayan National Construction Contracting Co. | Dec. 2012- Aug. 2016
? Provide full secretarial and admin support to the project management team and department to ensure the smooth running of the department operations, maintain records of Engineers and assist in their movements, assist to check and verify staff claims and invoices for project team.
Duties & Responsibilities:
? Manage the company's sensitive information with strict confidentiality. ? Prepare letters, memos, presentations, reports and proposals as required. ? Compose, transcribe and verify all communications and/or technical and administrative documentation of the department. ? Received phone calls; provide necessary information to internal and external customers. ? Receive, distribute, send and track all correspondence received in the office. ? Maintain schedules and calendars, organize and coordinate meetings, conferences, travel arrangements. ? Implement and maintain office systems. ? Assist in the preparation of documents for meetings with clients. ? Provide administrative/clerical support to other areas of the company, as required. ? Any other administrative duties required.
Executive Secretary | Al-Rashid Hospital | Jan. 2012- December 2012
? Coordinate office management activities to aid executives ? Research and compile confidential documents ? Screen incoming correspondence and ensure delivery to intended recipient ? Create and maintain a liaison between executives ? Compose letters and other correspondence ? Prepare meeting agendas and collect related material ? Review and proofread documents for executives’ signatures ? Oversee office budget and recommendations on office expenditure.
Secretary | G4Securicor-Al Zahem | Oct. 2008- Jan. 2012
? Provide Secretarial and Administrative Work For Safety & Security System-Fire Systems Dept.
? Performs typing correspondence, reports, and memoranda from the Department Head. Receives and screens call and correspondence directed to the Department Head.
? Manage Department Head’s Calendar and arrange tentative schedules.
? Answers and screen telephone calls for all office staff, takes and relays messages; responds to routine telephone inquiries; forward calls to appropriate party.
? Receives, date stamps and distributes incoming mail and purchase requisitions to appropriate office staff. ? Prepare special and recurring departmental reports by gathering data from various sources and tracking revenues/sales and projects; compiling and typing data.
? Revised Special Forms and department documents.
? Maintaining a variety of Logs and Files. ? Preparing Technical Data Sheets and information for the projects.
? Monitor departmental materials and supplies and orders internationally and locally Purchases.
Project Secretary | Bayan National Construction Contracting Co. | Dec. 2008- Oct. 2008
Duties & Responsibilities:
? Responsible for English Correspondence.
? Preparing Technical Submittal such as Project Drawings and Equipments. Materials for approval.
? Logging and filling communications both outgoing and incoming; and other related documents for the project particularly Engineering works.
? Performs documentation such as s forms, inquiries, quotations, comparison sheets and reports related to the project.