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SHUAIB AHMAD

Candidate ID: 1450877

Career Summary

MBA (HR) from ITM – Mumbai with nearly 8+ years of experience • I associate myself as a HR Generalist, having expertise in several domains- Employee engagement, HR operations, payroll, of full employment cycle with great ability to perform the given requirements effectively as well as efficiently •

Skill Set

Senior HR Executive HR Manager Talent Acquisition Employee Engagement Performance Management System HR Generalist Activities Payroll Administration HR Policy Formulation, recruitment & Selection, Employee Induction Exit & Joining Formalities

Professional Information

Total Experience : 9

Nationality : India

Qualification Level : Post Graduate

Job Function : HR / Industrial Relations / Training

Work Location Preference : Kuwait, Bahrain, Saudi Arabia, UAE

Detailed Profile

SHUAIB IRSHAD AHMAD
Contact No.: +91-9699920123
E-Mail: shuaibahmed15@gmail.com

Achievement-driven professional, seeking challenging assignments in HR Operations with a growth-oriented organization.

PROFILE SUMMARY
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MBA (HR) from ITM – Mumbai with nearly 8+ years of experience in:

• Payroll Management PF ,ESIC & Compliance Management Employee Engagement
• HR Operations Employee Retention Leave & Attendance, Salary Breakups
• Joining formalities & Documentation MIS Reporting Client Servicing
• Vendor Management Administration Rewards & Recognition

• I associate myself as a HR Generalist, having expertise in several domains- Employee engagement, HR operations, payroll, of full employment cycle with great ability to perform the given requirements effectively as well as efficiently
• Sound knowledge of handling PF, ESIC, Statuary bonus and preparing of CTC & other component salary breakups.
• Skills in overseeing smooth implementation of HR policies for manpower planning, performance management system, recruitment, selection & training of employees
• Hands-on experience in managing modern HR Systems like SAP, ERP, HRMS, etc and deftness in maintaining harmonious industrial relations among management through efficient administration and resolution of employees’ grievances
• Expertise in maintaining relationship with clients to achieve customer satisfaction by resolving their service related critical issues

CORE COMPETENCIES
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• Have knowledge in Excel, PowerPoint, Word, Job Portals, SAP, HRMS. Expertise in Team Management, MIS, Team Work, Negotiation, Compensation, Performance Appraisal, Data Analyst, HR Analytics, Leave Management, Process Automation, Employee benefits, Policy formulations and implementation PMS.
• Giving download of exit formalities & procedures to employees, handling employee relieving formalities and ensuring completion of exit interviews for the employees
• Formulating & implementing increment, incentive & other remuneration policies; handling promotions, up-gradations, transfers and annual revisions
• Processing the payroll which includes the collection of various resources like attendance data, leave data, LTA (if any), full & final settlement data, salary, etc. from all the zones and branches
• Steering employee engagement initiatives across the organization and ensuring workmen queries and problems are addressed on time
• Ensuring prompt resolution of employee grievances to maintain cordial management-employee relations and achieving dedication among personnel




ORGANIZATIONAL EXPERIENCE
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30th May’17 –Presently–HealthVista India Pvt Ltd (Portea Medical) – Sr. HR - Operations

• Collating Payroll inputs for all the employees across depts. and process the payroll.
• Take care of timely pay out of Perks and Incentives for the employees.
• Responsible for all the monthly inputs to be given and other employee related information for any changes in the designation, salary, promotion, transfer, termination, resignation, to the Payroll team.
• Update the confirmation, termination, appraisal & promotion for all the employees.
• Maintaining MIS reports, attrition management, and Compensation formulation.
• Maintaining adhoc reports as per management requirements.
• Taking care of the joining formalities, Coordinating with Banks for Bank kits, Collecting documents and making sure that the documents are properly filed
• Ensure credibility and success of HR by institutionalizing rigorous ‘Background Verifications Checks’.
• Managing the employee data creation for new hires and Personal File Management.
• Issuance of offer, appointment & increment letter.
• Maintain budget & costing for the employees.
• Take care of employee group insurance policies.
• Interfacing with Management and Heads of Depts. for implementing HR Policies & Procedures in line with core organizational vision & objectives.
• Consistent maintenance of documents necessary for Internal/External Audits.
• Roll out internal communications (Engagement calendars, policy changes, and leadership engagement sessions)
• Introduce various Fun@Work programs like Birthday & Festive Celebrations, Sports. Managing Indoor & Outdoor corporate activities to engage and maintain higher employee satisfaction.
• Motivate and manage employee expectations through ‘Reward and Recognitions’ programs.
• Conduct Exit Interview and perform attrition analysis and create action plans to achieve desired results based on presented feedback with findings to management.
• Acted as a link between management and employees, address employee organisational needs and ensure prompt closure by diligent follow – ups.
• Time Office Management.
• Payroll Process.
• Performance Management.
Jan’ 15 – April ’17 Randstad India Pvt Ltd – Assistant Manager - (Staffing Department)


• Conducting induction and completing joining & exit formalities of associates
• Salary Processing & pay rolling of multiple clients
• Client meeting for mandates and MIP
• Preparation of audit documents as per the requirement
• Screening CV’s and scheduling interviews, conducting face to face interview.
• Prepare salary offer for selected candidates. Complete joining formalities, account opening, ID card, issue appointment letter, confirmation/ probation letter, etc processing for it as well
• Performance Appraisal Process for few clients
• Accountable for invoice generation & payment collection
• Collaborated with vendors for background verification of associates
• Conducting town hall and helpdesk
• Issuance of ESIC & Insurance Card to associates
• Client meeting and client servicing
• Preparation & Issuance of all kind of employee letters. (E.g. address proof letter, No objection certificate, Experience letter, Relieving letter, Transfer letter, Promotion letter etc.)


Accomplishment:
• Bestowed with Excellence certificate for 2 quarters in 2016
• Bestowed with Stand Out Award for December 2016






Sep’13 – Jul’14 IKYA Human Capital Solutions Ltd., Mumbai as Team Leader – Operations (Staffing Department)

Key Result Areas:
• Handled major clients such as:
o Thomas Cook India Ltd. having 400 personnel across PAN India
o Castrol India Ltd. having 300 personnel PAN India
• Administered entire pay-rolling of the clients
• Accountable for invoice generation & payment collection
• Conducted induction and completed joining formalities of new associates
• Maintained database in HRIS system
• Carried out smooth reimbursement payroll twice in every week of Castrol India Associates
• Issued ESIC & Insurance Card to associates
• Ensured monthly audit compliance at all locations
• Collaborated with vendors for background verification of associates
• Interacted with associates & clients to handle & resolve their queries

Accomplishments:
• Received various appreciation mails from Castrol India Ltd. & Thomas Cook India Ltd.
• Successfully handled various projects with Castrol India Ltd. such as:
o Training & Development - CSR Eklavya Project
o Rewards & Recognition
o HR Audit
• Significantly contributed in implementing HR policy by defining & setting reimbursement payroll cycle for Castrol India Ltd. associates
• Conducted town hall for employees of various clients

May’12 – Sep’13 TeamLease Services Pvt. Ltd., , Mumbai as Team Leader – Central Operations (Migration Department)

Key Result Areas:
• Introduced process documents to new clients such as setting of HR & Payroll policies, procedures & processes which will be followed by Teamlease & client with a mutual understanding
• Collaborated with:
o Associate, client & internal team to obtain bank account details updated for associates
o Internal teams & client for scheduling induction of associates
• Handled induction activities for new employees
• Involved in sending request for offer letter roll out and ensuring proper dispatch
• Generated client code in ELCS System
• Coordinated for attendance of associates with client point of contact
• Interacted with internal team for invoice generation and dispatch at client’s place
• Prepared Invoice and followed up for payment
• Ensured smooth & timely release of salaries to associates

Accomplishment:
• Bestowed with Excellence Award for superior performance & delivery against challenges in 2012



Jun’09 – May’12 ACPL HR Services Pvt. Ltd., Mumbai as Regional Coordinator

Key Result Areas:
• Handled joining & exit formalities of employees
• Prepared attendance and gathered input sheet for invoice
• Involved in payment collection
• Maintained documents for outsourced employees
• Collaborated with:
o Bank for different banking needs at organizational level
o All coordinators in the assigned region
• Acquired registration for ESIC & Professional Tax from Legal Authorities
• Looked after the internal & branch coordination’s
• Accountable for preparation of offer & appointment and other relevant letters
• Managed migration & mass transition on associates


ACADEMIC DETAILS
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2014 Executive MBA (HR) from Institute of Technology & Management (ITM) , Mumbai
2008 B.Com. from Mumbai University
2005 HSC Maharashtra State Board (Mumbai)
2003 SSC Maharashtra State Board (Mumbai)

IT SKILLS
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• Well versed with Operating System (Windows XP Professional / 2000 / 2007 / 2010), MS Office (Word, Excel & PowerPoint), ERP and Internet Applications

PERSONAL DETAILS
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Date of Birth: 13th November, 1987
Language Known: English, Hindi and Marathi
Passport Number: K0978533
Marital Status: Married
Address: 7th Floor, Anand Krupa Tower, Luiswadi Thane – 400604.