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Arul Jeevaraj Devadoss

Candidate ID: 1463837

Career Summary

Graduate with 19 years of experience in HR Payroll, Payroll Accounting, HR Services, SAP-HR Business side improvements, HR Policy & Procedures. Currently working as Payroll & Systems Coordinator in Qatar Aluminium Limited, Qatar since 31.03.2009.

Skill Set

Payroll Administration, Payroll Supervisor, HR Services

Professional Information

Total Experience : 19

Nationality : India

Qualification Level : Graduate

Job Function : HR / Industrial Relations / Training

Work Location Preference : Kuwait, Bahrain, Oman, Saudi Arabia, Qatar, UAE

Detailed Profile

D. Arul Jeevaraj
Mobile No: 00974-3353-6238
Email : aruljeevaraj09@gmail.com
Doha, Qatar.
____________________________________________________________________________________

Summary:
Total experience : 19 years
Experience in Payroll Process, Payroll accounting, HR Services, Statutory compliances ,

Skill Set :
1. Payroll 2. HR Services 3. SAP HR 4. Statutory compliances

Technical Exposure:
1. SAP ECC 6.0 2. Oracle Finance 4. MS Office.

Strength:
1. Creativity 2. Adaptability to varied environment 3.Very good Team player 4. Hardworking


Work Experience 1 :

Qatar Aluminium Limited (Qatalum), Qatar. From 31.03.2009 to till date
(An organization of having 1100 plus employees)

Position: Payroll & HR Systems Coordinator

Key Responsibilities:

Payroll
• Assign tasks and Lead Payroll Team effectively.
• Ensure accurate and timely monthly payroll process in SAP system.
• Ensure the accurate employee master data in SAP .
• Ensure timely Input & maintenance of all pay related information like Basic salary, House rent allowance,etc.,...in the system well before payroll run.
• Ensure Update & Maintain absence, attendance, data in Time module.
• Validation of overtime claims with IN/OUT punches and upload in SAP.
• Coordination with departments/sections to ensure the receipt of payroll inputs on time.
• Ensure all employee payments through SAP are processed in line with the company Policies.
• Create comprehensive check lists to ensure the accuracy of the payroll process, Final Settlement process, offcycle payment process, etc.,….
• Ensure the completion of separation action and the process of final settlement calculations for the left employees on time.
• Ensure promotions, salary changes, bonus and all allowances are processed on time with accuracy.
• Coordination with Finance for Payroll Reconciliations, Payment transfers.
• Coordination on performance appraisal consolidation and working on performance linked payment process like Annual merit increment and Performance bonus.
• Coordination with relevant sections on the process of year end activities like Leave encashment, Annual airfare payment, Annual furniture maintenance allowance, etc.,...
• Ensure accurate and timely process of employee claims through Offcycle payroll run.
• Prepare and submit the year-end reports to the respective departments.
• Ensure all the payroll reports and approvals are filed properly.
• Coordination with Employee Relations.
• Coordination on Employee medical & personal accident insurance policy activities like enrollment, insurance ID cards, insurance tendering process.
• Coordination with HR Business, Procurement, Finance, Technical departments for invoices and payments of HR Systems projects, Insurance vendor payments.

Reports & Queries
• Monthly, weekly reports for the departments like HR, Finance, CEO Office and other departments.
• Monthly, Annual reports for Government statutory bodies like Pension authority, Department of Statistical Authority, Department of Labor welfare ….etc.,
• Clarify employee queries related to HR Policies, payments & employment contract.

HR Policy & Procedures
• Worked part of HR Policy & HR Procedures amendments team
• Worked part of HR Policy & HR Procedures Benchmarking team
• Lead the team for making Attendance Procedure
• Lead the team for making procedures for Payroll process, Offcycle payments process and Final Settlement process .
HR Systems
• Reporting the system issues of SAP-Payroll, Employee self service portals and Time Attendance Management System(TAMS) to the concerned technical analyst and do all necessary coordination until the issues are resolved.

• Close coordination with SAP team, TAMS team, Payroll team, HR Services Team in all system related activities for resolving the problems and in new system implementation.

• Plan and Working on new system requirements, Continuous system improvement, System enhancement projects and implementation of best practices.

• New Projects : Analyze and submit the business requirement to the technical teams and obtain details of man hours involved and cost estimation to be submitted to the HR Management for the project approval.

Liaising with procurement, Technical, Finance Controlling departments and prepare necessary documents for budget approval by top Management.

Preparation of project scope document and its approval process, coordinating with procurement team for tendering process.

Lead the User Acceptance testing and give confirmation to go live.

• Projects worked: Played key role from HR business side for SAP-HR major projects like SAP Localization implementation, Employee self service portal implementation, Time Attendance System implementation and GRC roles implementation.

Training
• Trained HR Services & Payroll teams on SAP-HR Skills.
• Trained HR Services & Payroll teams on MS-Excel skills
• Trained HR Services & Payroll teams on new SAP-HR enhancements/implementations.
• Trained Payroll team on smooth and accurate payroll process.
• Created Work instructions for other team members to learn and perform the work smoothly.


Work Experience 2 :

Reliance Retail Limited, Chennai, India From 02.01.2006 to 30.03.09

Designation: Asst. Manager– Payroll & HR Services (Taken care of payroll management for 3000+ employees, HR Services, Statutory Compliances)

Tasks Handled

Payroll

• Ensure all employees’ attendance,absence are captured in the system.
• Ensure all pay elements, Reimbursement and Incentive data are correctly uploaded.
• Ensure proper validation of requests of all loans, allowances, claims and ensure the payments are made within policy.

• Validation of salary register to ensure 100% error free payout.
• Ensure Tax is being calculated correctly as per Income tax act and as per Tax proof submitted by the employees. Guides employees on tax exemption rules.
• Ensure Full and Final settlements are processed in time.
• Ensure smooth & successful co-ordination among the payroll team members to avoid any gap in the payroll processing.
• Ensure employees queries are addressed with quality and clarity.
• Statutory Compliances

Performance appraisal

• Ensure the subordinates and the superiors jointly determines goals and objectives for the appraisal period in time.

• Guiding superiors and subordinates on grading method appraisal.

• Ensure all employees completes appraisal process before stipulated time.

• Process of appraisal documents and the necessary update in SAP

SAP –HR

• Trained by the In-House SAP HR Team in Jan 2006
• Extensively worked on SAP OM ,PA, Pay roll, Time management modules since Apr'06.
• Done a certificate course in SAP HR in Cyber Technology in May’08

Part of the SAP Implementation team and involved in
Business Process
• Liaison between project team and the business team.
• Facilitates the transfer of in-depth knowledge of business process.
• Testing & Modifying system configuration
Testing
• Testing of a program or a transaction to evaluate errors.
• Test Documentation using Test Scenario template with input and output data.
End-User training and Documentation
• Development of end user training material, scheduling and coordinating conduct of training sessions, participating in end user acceptance testing.
Post Implementation Service and Support Strategies
• To check all the transactions are carried out smoothly in the production system.
• Help users to be familiar with the new way of working


Group Medical claim Insurance

• Ensure all employees are covered under Personal accident insurance, Hospitalization insurance policies and has got ID cards.

• Coordinating with Hospital authority and Insurer for the employees getting cashless benefit and claims reimbursements smoothly.


Joining Formalities

• Ensure new joiners are much comfortable on the very first day of joining.
• Ensure proper guidance for new joiners to fill the joining forms clearly without any difficulty.
• Ensure new joiners clearly understand various HR policies.
• Ensure New joiners settle down in their work place comfortably.


General HR Services

• Ensure work station availability for the employees with all IT requirements.
• Ensure all employees are provided ID cards, Business cards ,Mobile SIM cards
• Other miscellaneous admin activities


Work Experience 3 :

Hewitt Outsourcing Services (I) Ltd., Chennai, India, From 20.10.2004 to 12.08.2005
Designation: Associate - Payroll

Responsibilities :

• Update & Maintenance of employees master.
• Validation of attendance/absence, Comp off, Over time, Promotion, and salary hike data.
• Checking the genuineness of the documents submitted by employees for tax exemption purpose.
• Giving employees suggestions on income tax exemption / Deduction/Rebate
• Ensure Full & Final settlement payments in time.
• Ensure getting insurance no & ID card for ESI covered employees.
• Ensure filing of ESI/PF returns in time and the maintenance of Registers under Shop & Establishment act.

Work Experience 4 :
S4C Services Private Limited, Chennai, India, From 13.10.2003 to 19.10.2004
(Bharti Airtel group of companies)

Designation : Team Lead – Payroll & HR Services

Responsibilities :

• Checking and validation of Attendance and absence data.
• Professional tax and income tax computation and payment.
• Payroll run, Payroll entries, payroll reconciliations & bank reconciliations
• Ensure timely statutory payments and returns filing.
• Smooth Joining formalities and day to day HR services activities.

Work Experience 5 :

Discovery Pvt Ltd., Chennai, India From 06.01.2003 to 30.09.2003
(Vehicles finance company, Murugappa group)
Designation: Team Leader – Accounts Receivable (NOC Process)
Led a team which do reconciliation of Debtors a/c and issue NOCs.


Work Experience 6 :

Electrolux Kelvinator Limited, Chennai, From 15.12.1998 to 31.12.2002
Designation: Associate Consultant – Accounts Payable.

Responsibilities :

1. Payroll payments
a. Processing Local conveyance, Travel Reimbursement, Travel Advance, Salary Advance ,Loan disbursements, Medical Reimbursement, Full and Final Settlement payments.

2. Supplier Payments
a. Invoice checking b. Expense booking c. Creditor reconciliations d. Funds Forecast & Payment Process d. Bank Reconciliations


Remarkable achievement : Studied the system in short time and resolved all backlogs and brought the system on line where ever I have worked.

Education:
? Passed BSc(Mathematics from Madurai Kamaraj University,India with 83 % of marks.
? Certificate course in SAP-HR customization and Functional consultant.

Personal:
Date of Birth: 12.03.1971
Nationality : Indian
Languages Speak & Write : English & Tamil




D. Arul Jeevaraj