Easa Saleh Al Gurg Group, Dubai - U.A.E.
Human Capital Executive (Payroll and Operations), February 2012 – May 2018
• Handling separations/offboarding of employees from issuance of the letter, final settlement calculation, exit interviews, visa cancellation till exit or change status or complete exit procedures
• Allocating Employee Numbers for the new joiners and entering their details in the HRIS system.
• Maintain and update employee files and records, entry in HRIS system for the following
o Employee Bank account
o Miscellaneous earnings (personal expenditures)
o Recurring and other deductions
o Overtime upload
o Leave passage allowance
o Incentive Payments
• Handling of the following:
o Time and Attendance Management
o Probation Review
o Leave Management
o Education Support Allowance for children
o Salary changes
o Salary advance approvals/housing loans/gratuity loans
o Employee ID card creating
o Medical insurance
o Official letters (employee service letters)
• Maintaining employee’s files and record keeping and protecting payroll operations by keeping information confidential
• In-charge Employee Data Maintenance in HCMS (changing cost centre, organizational structure, department, grade, reporting line manager, transfer)
• Point of contact telephone connections – Du Plans (application, issues and concerns, cancellations and deductions)
• Taking care for the issuance of transfer letter, reorganization letters, and warning letters
• Managing ticket bookings for new joiners and repatriation ticket, hotel bookings and business cards
• Coordinating employees and government relations department for visa renewal, transfer, and cancellation
• Implement and enforce HR operation policies and procedures
• Ensure payroll and HR report are completed on the most accurate way as per payroll calendar
• Provide support and guidance to Human Resources Business Partners and employees regarding HC policies and procedures, disciplinary action and other sensitive employee’s issues.
SSP Transcriptions, Davao City - Philippines
Administrative Staff / IT, October 2008 – May 2010
• uploading and downloading voice files from/to clients and assigning jobs to employees
• maintaining DTR for regular employees and MP count for subcontractor employees
• Monitoring employees leave and attendance
• preparation of Production Report
• Provide administrative/clerical support such as answering telephone calls, IM’s, e-mails, receiving postal mails, assisting visitors and applicant inquiries
• Posting job hiring and setting and scheduling job interviews
• Oversee and monitor company’s production operation and employees performance
• Ensures that confidentiality is maintained in all transactions
• Install, configure, and maintain computer systems and networks
• Diagnose and Troubleshoot computer systems
• Set and coordinate meetings and conferences
• Preparation and reservation of office events such as company’s outing, anniversaries, Christmas parties
• making and posting memos to the MTs and virtual assistants
• arrange and maintain the filing system of master archives
• handling required tasks to make sure deadlines are met
• ensure transportation needs and meals during overtime