STORE KEEPER/STORE ADMINISTRATOR & OFFICE ADMINISTRATOR
• Identifying and confirming that correct materials are delivered by various suppliers as per the delivery notes/packing lists and Purchase Orders. And verifying the quantity of each item and damages if any.
• Assist Purchasing Dept. in the delivery of materials by suppliers.
• Preparing exception reports for damaged items
• Ensuring the applicable test certificates/reports are attached to the materials
• Co-ordinating the inspection of all received materials with End Users/Materials Engineers.
• Preparing GRN (Goods Receipt Note), MDR (Materials Discrepancy Report) in MAXIMO 6.2 system
• Preparing identification tags for all received materials.
• Providing location codes and binning of received materials.
• Creating (if necessary) Warehouse links for received materials.
• Preparing RFT (Request for Transfer) & TR (Transfer Request) for materials to main Warehouse from Project Store.
• Checking the correctness of GL account codes of all received materials as per the CSS (Company Selected)
• Issuing of materials against MR (Material Requisitions) and WO (Work Orders) and updating the records in MAXIMO
• Unused materials and repairable items updating in MAXIMO through MRR (Materials Return Request)
• Issuing/receiving of Materials on loan to EPC Contractors as and when required.
• Identifying and merging of items with same part numbers, thus reducing the inventory to the minimum.
Issuing Materials
• Issuing of materials against MR (Material Requisitions) and WO (Work Orders) and updating the records in MAXIMO
• Unused materials and repairable items updating in MAXIMO through MRR (Materials Return Request)
Shut Down (Plant) Materials
• Arranging materials as per the Shutdown Work Order Materials List.
• Preparing RFT/ (Request for Transfers) / TR (Transfer Request) of materials available/excess in other plants
• Preparing Exceptional Reports for shortage materials.
Loan Items (of new Major Projects)
• Issuing/receiving of Materials on loan to EPC Contractors as and when required.
• Maintaining records for issue/receipt(return) of loan items.
• Co-ordinating the inspection of returned materials with End Users/Material Engineers.
Other Activities
• Identifying and confirming that correct materials are delivered as per the Insurance Lists/packing lists.
• Co-ordinating with End Users/Material Engineers for Inspection and MESC codes.
• Ensuring that those high value items like (Rotors) in Nitrogen pressurized containers are preserved properly with Preparing PO (Project Purchase Orders) for all Insurance items for receiving in MAXIMO.
• Carries out all other similar or related duties, as assigned, like perpetual stock check activities, changes by physically moving items from one bin location to another etc. Alerts Inventory Control personnel of critical stock situations and of urgent field requirements for reserved materials for review and decision.
• Identifying and merging of items with same part numbers, thus reducing the inventory to the minimum.
• Ensuring that the sensitive or volatile materials are stored in temperature
• Controlled storage areas, that locations are logged in the computer and Where details of receipt and expiry dates of materials are indicated.
• Confirming the storage and protection of materials are in accordance with specific requirement determined by the Company regulations.
• Manufacturer’s instructions or specific procedures for the protection.
OFFICE ADMINISTRATOR
• Upgrading of ISO documentations.
• Upgrade content for the Section on the live link website.
• Reviews and verifies information which may include source documents, policies, claims files, summons & complaints, salary data, etc.
• Maintains records and data utilizing various automated systems
• Collects and coordinates data needed by technical staff
• Assisting with auditing and evaluating reports
• Receive, direct and relay telephone messages & fax messages
• Maintain the Purchase order filing system, general filing system and file all correspondence.
• Maintain hard copy and electronic filing system.
• Create and modify documents using Microsoft Office
• Takes minutes at meetings.
• Providing IT support to computer users within the office
• Advising on training needs and courses available.
• Assist in the planning and preparation of meetings, conferences and conference telephone calls.
• Maintain and distribute staff weekly report and weekly schedules.
• Collect and maintain an adequate PC inventory and office supplies.
• Support staff in assigned project-based work.
• Analyze and review budget, expenses for chemical consumption
• Resolve accounting discrepancies
• Develop the annual operating budget.
• Ensuring data is backed up on a regular basis
• To assist Section Head and Senior storekeeper in the use of various sophisticated technical computer programs and other software packages, and interpreting and analyzing the data in order to establish a high quality results.
• To tabulate and retrieve all available technical database and able to transform this data into graphical representation for various management levels, and into plots, histograms and drawing for the Directorate’s daily work.
• To act as technical document controller for the Directorate and to maintain all hard and soft filing system current and up-to-date.
• To act as focal point for the whole Directorate for all IT related issues.
• Other duties as assigned.