AFIFA SHOMAIL
Sheikha Noura Tower,
Barsha Heights (Tecom), Dubai
Mobile: +971-554140840
+971-566625701
Email: afifashomail04@gmail.com
afifashomail@yahoo.com
Professional Summary
Highly capable, multi-tasking administrative professional skilled at prioritizing tasks with ease. Brings several years of experience supporting executives with careers that are both high stress and high profile. Business-savvy with excellent decision-making skills.
Skills
Qualified Computer Office Assistant
Advanced interpersonal skills
Works well under pressure
Filing and data archiving • Self-motivated
• Data management
• Strong verbal communication
• Advanced clerical knowledge
WORK EXPERIENCE
(5) Office Admin cum Secretary Europart Middle East FZCO
(Automotive Spare Parts Co.) (May 2013 to Jan 2019)
• Answered and managed incoming and outgoing calls while recording accurate messages.
• Greeted numerous visitors, including VIPs, vendors and interview candidates.
• Maintained a clean reception area, including lounge and associated areas.
• Follow ups on couriers and setting reminders for custom clearance.
• Analyzed departmental documents for appropriate distribution and filing.
• Ordered and distributed office supplies while adhering to a fixed office budget.
• Obtained signatures for financial documents, and internal and external invoices.
• Supported Managing Director with daily operational functions.
• Assessed urgency and priorities before accepting or declining appointments and meetings with the MD.
• Coordinated domestic and international travel arrangements, including visa application, booking flights, hotels and transport.
• Assisted and supported Purchase team and accounts team.
(4) Facility Executive Emaco Technical Service LLC
(Facility Management) (Oct 2012 to April 2013.)
• Assisted with reception duties, file organization, and research and development.
• Reviewed and updated client correspondence files and scheduling database.
• Supported GM in personal document management, appointments and collateral preparation for meetings.
• Liaised with vendors to order and maintain inventory of office supplies.
• Obtained scanned records and uploaded them into the database.
(3) Facility cum HR Executive AIMS Management & Services Pvt. Ltd.
(Facility Management) (Feb 2009 to August 2012.)
• Assisted with event planning, including associated travel and logistical arrangements.
• Completed data entry, tracked CVs and maintained the applicant tracking system.
• Obtained signatures for financial documents, and internal and external invoices.
• Handled understaffing, disputes, terminating employees and administering disciplinary procedures.
• Coordinated and conducted new hire pre-interviews.
• Gathered personnel records from all employees from each department.
• Explained employee compensation, benefits, schedules, working conditions and promotion opportunities.
• Supervised the cleaning, maintenance and care of building and grounds.
• Checked in and stocked inventory throughout the facility.
• Accepted accountability for all assigned building keys, master keys and access cards.
• Scheduled contractors for projects and distributed work orders.
• Followed routine and preventative maintenance checklists.
• Documented all maintenance and repairs.
• Screened vendors and contractors before granting access to restricted areas within the residential project.
• Supervising the Filing and Record Keeping system.
• Staff record regarding attendance, personnel, leave and medical insurance etc.
• Helping in Drafting Contracts for housekeeping and security at the sites.
• Regular co-ordination with Operation and sales team.
• Outsourcing manpower and staffs to others.
(2) Team Leader cum Secretary Uploadedtv Technologies (P) Limited.
(Website Development Co.) (Nov 2007 to Feb 2009)
• Maintaining their timesheet and reporting to HO directly via email, chat, telephone, etc.
• Monitoring the team and supervising the work.
• Posting online in different Social media Sites.
• Consulted with clients after sales and contract signings to resolve problems and provide ongoing support.
• Organized joint sales calls with current customers and outside vendors.
• Analyzed departmental documents for appropriate distribution and filing.
• Maintaining soft copies (scans, pictures) of bills, receipts, challans, demand draft, etc.
• Managed organized meeting, documents and other appointment of M.D.
• Communicated regularly with consultants, auditors for updated expenses for the Office.
(6) Front Office Executive NIS Management Private Limited.
(Facilities Management) (Dec 2005 to Nov 2007)
• Greeted numerous visitors, including VIPs, vendors and interview candidates.
• Screened all visitors and directed them to the correct employee or office.
• Learned reception duties, customer compliance system and data base management.
• Reviewed and updated client correspondence files and scheduling database.
• Composed and drafted all outgoing correspondence and reports for managers.
• Coordinated, scheduled and arranged meeting and travel calendars, including business and social events.
• Ordered and distributed office supplies while adhering to a fixed office budget.
• Recording receipt & dispatch of documents.
• Regular co-ordination with supplier and vendors.
• Maintaining petty cash.
• Learned Setting up administration system and monitoring compliance.
• Assisted with event planning, including associated travel and logistical arrangements.
ACADEMIC QUALIFICATION
• Diploma in Financial Accounts from SXCC.
• Graduate.(B.Com)
PROFESSIONAL REFERENCES
• Mr.M.Noorudeen-Europart Middle East FZCO
Contact No.: +971-559939206
• Mr.Yasir Ul Islam-Europart Middle East FZCO
Contact No.: +971-559545890
• Mr.Ahmed.-Synergy Arabia
Contact No.: +971-551437467
PESONAL DETAILS
Husband’s Name : Mr. Khaled Alam
Father’s Name : Mr. Enamul Haque
Father’s Occupation : Retired Personal (Ex-Sgt IAF)
Date of birth : 4th July 1985
Marital status : Married
Languages Known : English, Hindi and Urdu
Nationality : Indian
Permanent Address : Kolkata, India
Passport : K 0479730
Driving License : U.A.E. Valid Driving License
Visa Status : Visit Visa
Place : ………………. _______________________
Date : ……………….. (AFIFA SHOMAIL)