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NOOR Mazin

Candidate ID: 1653134

Career Summary

Graduate with 7 years experience in Secretary / Front Office functional area

Skill Set

Computer literate, team player, organizing skills snd hard worker

Professional Information

Total Experience : 7

Nationality : Canada

Qualification Level : Graduate

Job Function : Secretary / Front Office

Work Location Preference : UAE

Detailed Profile


Abu Dhabi, U.A.E
(Mobile No.: 050/5964396)
E-mail address:


Date of Birth: 16.06.1983
Language: Arabic (Mother tongue)
English (Fluent - written & spoken)
Nationality: Iraqi (Canadian Passport holder) on husband's visa


With 7 years of experience in administration, I am keen to contribute my skills in the field of Business Administration as Administrative Assistant/ officer or Coordinator by joining a reputed organization in any field. I am work oriented and devoted, hard working, always open to learn, team player and can work effectively under pressure by managing time effectively through planning and prioritization of workload to meet deadlines.


? 01.02.2009 – 31.01.2013
Department of Transport- Abu Dhabi
Administrative Officer - Technical Support Division
• Ensure the administrative functions of the Technical Support Division run smoothly and efficiently and provide administrative support in all required areas as designated by the Technical Support Division Manager.
• Draft letters and official correspondences for Technical Support Manager and Team to the concerned parties and memoranda to personnel in the various departments.
• Prepare the Technical Support Division outgoing mail and send to relevant personnel for dispatch. This includes preparing envelopes, ensuring that the correspondence is addressed to the right addressee and arranging to deliver the correspondence in co-ordination with the relevant member of staff.
• Prepare and process all types of DoT forms for the Division Manager as well as process employees’ forms by getting the appropriate signatures and sending for dispatch, and act as a focal contact should they require assistance / information / documentation from the Division.
• Receive queries and explanations, if any, on behalf of the Division Manager, and co-ordinate with the concerned personnel in the Department to provide necessary clarifications.
• Arrange the business meetings of the Division Manager and coordinate with the Administration Officer for arranging bookings and travel tickets for the Manager.
• Organize events for the Division as per the Division Manager instructions, as well as coordinate to attend conference by writing e-mails to the organizers and complete conferences registration.
• Schedule appointments for and on behalf of the Division Manager, provide information to callers or direct calls to the appropriate member of staff.
• Record minutes of internal meetings conducted by the Division Manager.
• Format and prepare presentations for the Division Managers and Technical Support employees.
• File correspondences, employees’ forms and other documentation appropriately.
• Organizing meeting rooms bookings for all Division’s employees.
• Ensure the Division Manager’s incoming and outgoing mails are handled promptly and efficiently.
• Greet and receive visitors of the Technical Division Manager, inform Technical Support Division Manager and ensure that required attention and hospitality are provided to the visitors.
• Perform other tasks related to the administration function as they arise and as delegated by the Division Manger.

? 03.10.2007 – 01.02.2009
Pearl Primary School - Al Dar academies (Al Dar properties)
Accounts and Administrative Assistant:

• Creating invoices using invoicing system - SEEMIS for all school students each term (3 terms).
• Preparing these invoices to be sent out, this includes, preparing labels and envelopes, along with class students list and handed to the appropriate member of staff for dispatch.
• Accounts receivables by receiving payment (cash, cheques, bank transfer) from the parents and companies and provide them with official receipts.
• Provide parents with “To whom it may concern” letters to reimburse and get education fees from their employers.
• Monitoring admin office and school petty cash, this includes but not limited to (Oasis water vouchers, school refreshments, kitchen kit, etc)
• Process staff expense claims forms and petty cash vouchers.
• Follow up payment by writing e-mails and letters to the parents.
• Entering and updating financial data on a day-to-day basis using SEEMIS system and Excel sheets.
• Filing invoices, receipts and any other financial records for all students by creating files for each student as per names and class group, which requires update by end of each school year.
• Replying to the queries and taking actions if required, answering telephone calls and give information to callers or direct calls to appropriate officials.
• Writing letters as required by the Manager.
• Ordering stationary from the suppliers as requested by the manager and the admin office.
• Selling school related or after school activities items and preparing receipts for sold items and entering data on Excel sheets as a record and provide profit reports.
• Great visitors take them on a tour around the school providing them with information and brochures.
• Providing administrative support as arise and requested by the Manager.

Habshan Trading Company
Technical and Administrative Assistant:

• Comparing suppliers’ quotations with the customer’s enquiries, comparing descriptions and items no., requesting more details, brochures and catalogues from the supplier.
• Preparing quotations as agreed with the Chief Accountant on Excel sheets with the company profit percentage and send it to the customer.
• Preparing original purchase orders to buy items as agreed with the customer and prepare to send it to the customer.
• Preparing original invoices to the customers, delivery notes, packing list, using Excel sheets for the enquired items by the customer.
• Writing correspondence letters, e-mails, faxes to the customers and suppliers to fit and maintain customer satisfaction for the enquired items as dealing with foreign oil companies.
• Answering phone calls, taking messages for the Manager.
• And performing other administrative works.

? 10.09.2005 – 08.10.2005
The private office of His Highness Sheikh Hamdan Bin Zayed Al Nahyan-Al Nakhe - Real Estate Department.

• Organizing files and documents.
• Checking details and filing of cheques & deposit slips, tenancy contracts, payment vouchers
• Typing labels for envelopes and other typing tasks as required.
• And performing administrative work.

? 09.11.2003 – 11.01.2004
Dr. Mohd. A. Maher Auditing office associated with Macintyrs starter Int'l-London.

• Reviewing, auditing, and checking financial statements.
• Translating
• Typing
• Filing
• And performing other administrative work.


• Ajman University of Science & Technology, Abu Dhabi – UAE:
2001-2005 Bachelor degree of Business and Administration - Accounting Major

• Al-Manara Private School:
1997-2001 Ministry Certificate, Abu Dhabi - UAE

(MS Word, MS Excel, MS PowerPoint, SEEMIS, MS Outlook, EDMS, Musanada HR performance Management System, HRMS).