T. Shaik Mohamed Ali
Mobile: +971 50 2807476
Email: shaikind81@gmail.com
Application for the post of Dcocument Controller /
Executive Secretary
CAREER OBJECTIVE
Seeking Employment in the field of Documentation or in Office administration (as Sr. Document Controller / Executive Secretary ) with a high growth oriented Organisation, where I can use my talents and skills to grow and expand the company.
CAREER SUMMARY
• 10 Years proven experience in the field of Documentation as a Document Controller, in Office Administration & IT Field in U.A.E, Malaysia and in India.
• 9.6 Years experience in U.A.E as a Document Controller particularly in Civil Construction, Oil & Gas Industry field.
INTERPERSONAL SKILLS
• Knowledge of Electronic Data Management Systems (EDMS)
• Able to work under pressure and meet deadlines with ease and efficiency
• Ability to manage, develop and motivate teams for achieving the objectives
• Strong communication, interpersonal and leadership, management and confidentiality keeping skills
• Can work effectively in a multicultural environment
• Dedicated to maintain high quality customer satisfaction
• Having excellent problem solving, analytical and coordination skills
• Quick learner – can adopt well for new technology and process
EDUCATION AND QUALIFICATIONS
Academic : Diploma in Computer Technology
State Board of Technical Education, India (Graduated in 1999)
Additional Certificates : Awareness Training on ISO 9001:2015 & 14001:2015 (IMS)
Diploma in Computer Hardware and Maintenance (D.C.H.M)
Diploma in Computer Networking (D.C.N)
IT SKILLS
• MS Office (Word, Excel, Power Point, Visio) , Windows Edge, Adobe Acrobat Pro, AUTOCAD(Basic) MS Outlook, SAP (basic)
EMPLOYMENT HISTORY
Job Title : Document Controller – QA/QC/HSE (Management Systems)
Industry : Manufacturing & Construction (related to oil & gas industrial) Company : Petron Emirates Contg & Mfg Co.(L.L.C) – Dubai, (U.A.E)
(An ISO 9001:2015, ISO 14001:2015, OSHAS 18001:2007 ASME Accredited company )
Period : May 2013 to till date
? Report to Corporate QHSE Manager/Company Representative (take care of U.A.E, Saudi Arabia & Oman facilities)
? Handling the movements of all types of controlled documents like drawings and the other project specifications to QA/QC Engineers and Inspectors within other facilities in U.A.E, Saudi Arabia and Oman.
? Assisting the Company Representative for preparing the auditing documents for ISO,OHSAS, ASME (S,U & U2) & CE for internal & external audits.
? Proper issue of all technical documents, Books & Standards for reference purpose to the Management Staffs and other Technical staff within the company based on the demand.
? Maintaining the Welder’s Test records, certificates and keeping the proper track for the timely renewal.
? Maintaining the files of all internal and external correspondences, minutes of meetings and other project related technical documents for easy retrieval in compliance with ISO 9001:2015 standards
? Preparing the Soft and Hard copy form of technical submittal documents related QA/QC and HSE for the tendering purposes.
? Co-ordinating with various construction sites and Workshops for all necessary documents which is related with QA/QC and HSE.
? Maintain all project related QA/QC documents like MRB...etc, scan it properly and send soft & Hard copy to client.
? Hard Copy preparation, filing and proper circulations of all types of audit related documents and standards within the company
? Preparing drafts of all important letters and other documents as per the MR instructions.
Job Title : Document Controller
Industry : Construcion
Company : Waterman L.L.C – Sharjah,(U.A.E)
Period : May 2009 to July 2012
As Site office Document Controller in Royal Amwaj Resort & Spa @Palm Jumeirah Project
? Maintaining a tracking facility of all documents by proper file management system.
? Responsible for receiving, circulating and recording of all incoming and outgoing drawings and other technical documents.
? Preparation of the Technical submittal (like RFI,CVI,WIR,MA..etc) to the consultant for approval.
? Ensuring quality formats being used adequately for correspondences, submittals, transmittals to clients, consultants, subcontractors and within divisions and departments.
? Tracking the pending documents through weekly progress reports.
? Providing administrative and secretarial support to the senior management and coordinating with the different departments, scheduling & arranging the meetings.
? Prioritizing the important mail and respond to the telephone calls and business correspondence
? Preparing presentations and required material for meetings
? Drafting & finalizing correspondence for the higher management and its hard copy preparation
Job Title : Assistant Document Controller
Industry : Construcion
Company : Al Fattan Engineering L.L.C – Dubai,(U.A.E
Period : Nov 2007 to Mar 2009
? Preparation of correspondences, technical and project related documents, & respond to mail.
? Prepare Daily Report and submit to project consultant and prepare daily report send to head office daily basis.
? Maintain the document register as per standard.
? Submit the technical documents, drawings and file it properly.
? Ensuring the date to day electronic filing system.
Aug 2004 to April 2007 : Administration Clerk
Perniagan Haridh Super Market, Kuala Lumpur, Malaysia
? Handling all types of Office Documents, stock maintenance, & Co-ordination of all other works
Aug 2002 to Jan 2004 : System Service Engineer
Real Computers, Chennai, Tamilnadu, INDIA
? Attending Computer Service Calls, which include Diagnosing, Trouble shooting, Virus protection and Maintenance of customer’s system
? Assembling of Computers, Installing Windows Operating systems & all other types of software’s
? System handling in between the LAN.
PERSONAL DETAILS
Father’s Name : A. Tajudeen
Date of Birth : 22nd March 1981
Nationality : Indian
Marital Status : Married
Lang. Known : English, Hindi, Tamil & Malayalam
Linkedin : www.linkedin.com/in/shaik-mohamad-ali-tajudeen- b0496a30
PASSPORT & VISA DETAILS
Passport No : J3744935
Passport Expiry : 19/12/2020
Visa Status : Residence Visa
Reference
Name : T.N.Soosan Pillai (Corporate QHSE Manager/Company Representative)
Company : Petron Emirates Contg & Mfg Co.(L.L.C)
Contacts : Ph: +971509022501/+971557843105
e-mail:tns.pillai@petronemirates.com
DECLARATION
I hereby declare that all the above information are true and correct to the best of my knowledge. Any required details will be submitted on request.
Date: Yours faithfully,
Place : Dubai T.Shaik Mohamed Ali