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Jeniza Lorenzo

Candidate ID: 995631

Career Summary

Graduate with 15 years of total working experience, 7+ years in the UAE, working in construction firm & environmental consultancy as Administrative Officer, Document Controller & Accounts Assistant.

Skill Set

Administrative Officer / Document Control

Professional Information

Total Experience : 15

Nationality : Philippines

Qualification Level : Graduate

Job Function : Administration / Commercial Operations

Work Location Preference : Kuwait, Bahrain, Qatar, UAE

Detailed Profile

Business Bay Dubai, UAE
055 309 6908

Career Summary:
Fifteen (15) years of total working experience, 7+ years in the UAE, working in construction firm & environmental consultancy as Administrative Officer, Document Controller & Accounts Assistant.
Experienced in document management system procedures and guidelines. Maintained confidentiality of stored documents that contain sensitive and private information, a vital compliance for storing documents for audit and future reference.

1999 - 2003 University of The East (Caloocan, Philippines)
Bachelor of Science in Business Administration
Major in Management


Administrative Officer / Document Controller
EMergy LLC - (Burj Khalifa, Dubai, UAE)
March 20, 2018 to present

* Administers office operations, and communication with client & vendors.
* Manages project document management system and procedures.
* Coordinates collection of client documentation, related to proposal/reports.
* Administers dispatching, delivery and receiving of orders and shipments.
* Administers the office IT system and equipment.
* Manages office supplies, office furniture and office needs.
* Administers company logistics, including shipments.
* Checks-in/checks-out and documents lockdown for security and access control of documents in the data management system.
* Analyzes document for correct action following format provided by the client.
* Ensures that all the data are correct before finalizing the document for company record, client satisfaction and audit purposes.
* In-charge on reports preparation, scanning, intelligent data capture, and release of drawings in the data management system.

Administrative Officer – (Document Controller)
Blue Sea Environmental Consultants Est. - (Abu Dhabi, UAE)
October 21, 2013 – March 19, 2018

* Ensured, correct and timely submission of reports and other applications for environmental studies to authorities such as Environment Agency Abu Dhabi (EAD) and The Center of Waste Management Abu Dhabi (CWM /TADWEER).
* Managed project document control and procedures.
* Maintained proposal document records;
* Analyzed and reviewed proposals to determine the necessary documents needed for EOI.
* Negotiated, coordinated and submitted quotations, tenders and report as per client instructions.
* Handled contracts to maintain 100% monitoring and collections of payments as per milestones.
* Managed company online registration (e.g. ADCO, ZADCO etc.), to be able to receive RFQ, RFI, EOI and other business opportunities.
* Performed secretarial and general clerical duties.
* Attended calls and transferred to suitable staff member.
* Received and answered inquiries through phone, email and fax.
* Managed and ensured that submitted quotations, tenders and reports to client are properly monitored.
* Issued invoice and voucher using PACT Peaceful Accounting software.
* Tracked and collected accounts receivables.
Administrative Assistant - Document Controller
GS Engineering & Construction - (Khalifa Park, Abu Dhabi UAE)
September 2011 – October 21, 2013

* Accomplished important documents for particular projects and assured that they are easily accessible and stored.
* Accomplished edits on documents before submission to be able to get approval and in order to prevent specific forms of company documentation from being disqualified. This entails checking the documents for typographical errors, misinformation, spelling and punctuation errors that will result in a document's disqualification.
* Maintained associated files for visa processing of sub-contractors.
* Assigned in receiving, checking pertinent documents prior to submission.
* Safeguard documents are ready before the submission date.
* Dealt out employment, mission, transit visa and others.

Claims Analyst
Accenture – (Manila, Philippines)
February 2006 – September 2011
* Processed outsourced medical claims.
* Assigned in the distribution of aged and pended claims.
* Evaluated and performed necessary edit on every medical claim to determine accurate action to be imposed based on job aid policies and rules.
* Modified and scrutinized every medical claim detail for precision and false information base on web page image provided by the client.
* Organized soft copy file for future reference and auditing purposes.
* Officer in charge of production update and inventory status.
Accenture BPO – Pre-Training
* Actual training on Manuals & Job Aids for processing deployment.

Shop Assistant
At Your Service.Com – (Bulacan, Philippines)
March 2004 – February 2006
* Assigned in overall shop operation.
* Researched various information depending on client needs through different websites.
* Encoded different paperwork not limited to client specific pattern as well as providing correct formulas in the worksheets
* Assisted in every client needs especially simple troubleshooting while using our computers.

Data Encoder
Athena – E Services – (Manila, Philippines)
October 2003 – January 2004
* Assessed every single document for corrective action and pattern base on the specific format provided by the client.
* Encoded backup files from a foreign client with a given specific pattern for client archives.
* Ensured all the data are correct before finalizing every document for client satisfaction and audit purposes.

On the job Training
PNB National Bank (Sta. Maria Branch)
* Assisted client needs and inquiries, filing and documenting files.


Document Management & Control Level 1 to 3
Philcad - Abu Dhabi, UAE
* November 2017
ISO 140001:2015 Internal Auditor Awareness Training
Aspire Middle East Training Institute – Abu Dhabi, UAE
* February 01, 2018
Launch of Electronic Data Deliverable & Environmental Theatre
(EAD Abu Dhabi)
* June, 2016
ADCO Contractors Classification Training - Abu Dhabi, UAE
* May 1, 2016
ADEC I - Supplier System Training - Abu Dhabi, UAE
* May 3. 2016
ADCO Procon Training (On-line Guidelines and Procedures)
* October 27, 2014
Microsoft Excel Training (Macro & Intermediate Application)
* May 2006
Computer Technician – MASTECH (Philippines)
* 2006

• Microsoft Office (MS Word, MS Excel, MS PowerPoint, MS Outlook)
• Adobe Acrobat Application
• PDFill PDF Tools
• Various on-line software applications
• Computer hardware and maintenance