Secretary / Executive Assistant
Job Location : UAE
Key Responsibilities:
• Manage and maintain daily schedules, calendars, and meeting arrangements to ensure smooth time management.
• Coordinate travel itineraries, hotel reservations, and logistical arrangements for business trips.
• Draft meeting agendas, record minutes, and follow up on action items to ensure timely completion.
• Handle incoming calls, emails, correspondence, and welcome visitors with professionalism.
• Maintain filing systems and safeguard confidential records and documents.
• Assist with the preparation of reports, presentations, and internal communications.
• Liaise with internal teams and external stakeholders to facilitate efficient information flow.
• Support routine office operations and contribute to the seamless running of day-to-day activities.
• Undertake ad-hoc tasks and projects as assigned, demonstrating flexibility and a can-do attitude.
Requirements:
• Bachelor’s degree or diploma in Business Administration or a closely related discipline.
• 3–5 years’ experience in secretarial, executive assistant, or office administration roles.
• Proficiency with MS Office applications (Word, Excel, PowerPoint, Outlook) and modern office tools.
• Strong written and verbal English communication skills; Arabic is an advantage.
• Professional demeanor, excellent interpersonal skills, and the ability to multitask effectively.
• Highly organized, system-oriented, and able to adapt to shifting priorities.