Job Description

Pipecare Group

Personal Assistant

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Job id: 422725

23 Jun 2022

Job Location

Dubai, United Arab Emirates

Experience

3 to 10 years

Qualification Level

Graduate; Post Graduate; MBA / Management Post Graduates

Job Function

Secretary / Front Office

Skillset

MS office applications, EMS or ERP

Jobseeker Nationality

Jobseekers from any country

Personal Assistant

Job Location : UAE

Job Details :

• Bachelor Degree or Masters graduate in Finance [MBA Degree would be an advantage];
• We consider only the candidates based in UAE (Dubai preferably)
• +3 years’ experience in assistance to Senior Management level;
• Advanced level of Business English proficiency;
• Good time management, organizational and presentation skills;
• Proficient in using MS office applications, EMS or ERP.

Key Duties And Responsibilities:

• Handling electronic mails - read, comprehend and sort emails which need immediate attention and response.
• Sorting emails in coordination with Founder/Chairman of the Board; taking dictation if necessary and respond electronically as per his advice.
• Coordination and/or report all office-related issues to Founder/Chairman of the Board.
• Delegating task / giving instructions to HODs and employees on behalf of the Founder/Chairman of the Board. (via email or verbally).
• Receiving/Accommodating Founder’s guests/VIPs and/or visitors at all levels.
• Drafting general correspondence, hand over for review and do corrections/revisions accordingly.
• Handling and screening incoming calls for the Founder/Chairman of the Board (mobile and land line).
• Attending incoming internal calls (Chairman's office).
• Attending and responding to queries of HODs and employees (via internal calls or email).
• Coordinating HR and Accounts related issues to Founder/Chairman of the Board such as approvals for air tickets and hotel reservations and other relevant office issues.
• Handling petty cash fund (Chairman's Office) liquidation and monitor daily balance.
• Keeping the Founder’s diary schedule - business and personal meetings i.e. medical, bank meetings, etc.
• Taking/receiving instructions from Founder/Chairman of the Board regarding his personal matters (home, banks, medical and others).
• Bringing Up Updating File and Follow Up.
• Constantly updating of data base in order to maintain knowledge of all corporate & personal contacts (all contact information for the Founder/Chairman of the Board - business & personal).
• Indexing/Arranging of files and documents in order for easy identification and traceability Travel Plan Arrangement for Founder/Chairman of the Board (air ticket and hotel reservations and arrangement of meeting schedules abroad delegate this task if necessary).
• Attending internal meetings; record Minutes of the Meeting, transcribe and submit for review.
• Initiating corrective action when required.
• Preparing Job Offers and EC specifically for sensitive and confidential post.
• Receiving general task assignment from Business Excellence & Centralized Service Director and executing accordingly.
• Representing Top Management during absence within the delegated capacity.
• Issuing corrective actions once identified and approved.
• Issuing official correspondence on behalf of the Founder/Chairman of the Board when necessary.

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