Job Description

Polarcus International

Administrative Assistant

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Job id: 436781

22 Sep 2022

Job Location

Dubai, United Arab Emirates


2 to 5 years

Qualification Level


Job Function

Administration / Commercial Operations


Fluency with MS Office

Jobseeker Nationality

Jobseekers from any country

Administrative Assistant

Job Location : UAE

Key Responsibilities:

• Serve as source of information to the students, staff and researchers and faculty on policies, procedures, office activities and program specifics
• Respond to general inquiries, application inquiries, resolve routine problems, and consult with supervisor or others, as needed, on more complex issues
• Recruitment: Screening of application via interfolio, shortlist CV's for supervisor's review
• Responding to potential applicant inquiries
• Schedule interviews and conduct regular updates on recruitment master-sheet Compose routine letters/presentations and correspondence for supervisor's review and approval
• Proofread documents for accuracy and completeness
• Perform other general word processing and data entry duties
• Create and update spreadsheets Schedule appointments, maintain individual and/or department calendar
• Scheduling/logistical coordination of individual catchups with researchers Monitor activity of moderately complex department budgets and/or grants and maintain data on spreadsheets
• Review expenses and invoices for accuracy, investigate discrepancies, and report results to supervisor
• Keep track of expenses and overall Payroll/Budget for supervisor's review
• Update web pages
• Utilize desktop publishing software to design and produce materials for the department (e.g. flyers and posters). Perform other clerical duties: photocopy and fax materials, process forms, maintain office files and records, pick up/deliver mail and materials, etc.
• Assist with the prioritization of office activities and delegate to and monitor work of student and/or casual employees.

Qualifications :

• Bachelors Degree
• 2 years or more within an office environment (ideally in an academic setting)
• Fluency with MS Office (Power Point, Excel, Word, etc.)
• Fluent with spreadsheet creation and analysis
• Excellent verbal and written skills
• Team player and works well under pressure and deadlines
• Arabic speaking

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