Overview of the role
The Account Executive is responsible for working closely with the accounting team, Stores, SSF and tax department to provide support in managing business requirement on daily basis relating to smooth running of the business
Ensure that all business information and accounting figures are constantly monitored & accurately maintained so as to reflect a true and fair view of the company in the Business Financial & Performance Reports
What you will do
General Ledger (G/L) Scrutiny & Accounts Payable
Constantly monitor and maintain the book of accounts (G/L, sub ledger) accurately so as to reflect true and fair view of the company in the performance reports
G/L schedules - scrutinize and prepare G/L schedules for review by line manager
Reconciling various GL accounts and prepare 'action-triggering schedules
MIS and Reporting
Monitor variances versus budgets and provide detailed MIS reports to other departments
Ensure compliance with group accounting and financial policy
Petty Cash Handling
Ensure that the RSO petty cash is tracked, maintained & accounted so that it always remains balanced (JH has to issue & maintain petty cash as per company procedures. Petty Cash must be reconciled on a daily basis to balance the same. Expense statement must be submitted to APSSC for replenishment)
Reviewing Store petty cash statements submitted for reimbursement & advises Store cash admin team on the changes to be done, when necessary. Checks for the Group & VAT compliance
Accounts Payable
Coordinate, review and ensure with Shared Service AP team, Inventory and AP related control GL accounts are reconciled and necessary action taken on a continuous basis.
Travel
Analyzing the travel expenses account and maintaining a monthly schedule for the same.
Internal Controls and Policies
Ensure compliance with group accounting and financial policy
Work with store teams to handle VAT related compliance all the time in store
LPO Creation
Create LPOs for Regional Service Office departments as & when required, circulation of ZOPO – Open LPO listing on monthly basis to RSO department heads, follow up on invoice submissions, perform Invoice verification & forward the documents to APSSC for payment process
Handling of Clearing Accounts
Work on clearing accounts – Cash, Credit Card, Forex & Other clearing accounts on monthly basis
ICM
Generating Inter company reports on regular basis, follow up pending invoices & accepting ICMs
Coordinating with Retail Finance on the pending ICMs
Customer Service
Ensure that the finance department delivers timely and qualitative information to all departments on all aspects of the business
Coordinate with vendors on submission of proper invoices towards the VAT recoveries
Required skills to be successful
Business Acumen and Interest
Organisational skills and ability to manage deadlines
Analytical ability
What equips you for the role
Experience working as Accounts Executives/Accounts Assistant in any reputable organization.
Experience of Tax accounting is an advantage.
Working knowledge of excel and MS office packages,
Knowledge of accounting software package preferably ERP such as SAP.