The Admin Coordinator is responsible for providing comprehensive administrative support to ensure smooth day-to-day operations within the organization. They handle a variety of clerical, organizational, and communication tasks, coordinating activities across departments and assisting management as needed.
Key Responsibilities:
Manage and maintain office supplies, equipment, and facilities to ensure operational efficiency.
Schedule and coordinate meetings, appointments, and travel arrangements for staff and management.
Prepare, review, and distribute correspondence, reports, and presentations.
Maintain and update filing systems, databases, and records for easy retrieval and accuracy.
Assist in organizing company events, training sessions, and conferences.
Handle incoming calls, emails, and inquiries, providing professional and prompt responses.
Support HR functions such as onboarding new employees, maintaining personnel records, and assisting with payroll documentation.
Ensure compliance with company policies and procedures.
Liaise with vendors, service providers, and external partners as needed.
Perform general office duties to support overall organizational efficiency.
Qualifications:
Bachelor’s degree in Business Administration, Office Management, or related field preferred.
Proven experience as an Administrative Coordinator, Administrative Assistant, or similar role.
Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
Excellent organizational and multitasking skills.
Strong written and verbal communication skills.
Attention to detail and problem-solving abilities.
Ability to work independently and collaboratively.
Preferred Skills:
Familiarity with office management software or enterprise resource planning (ERP) systems.
Ability to handle confidential information with discretion.
Adaptability and ability to prioritize tasks in a fast-paced environment.