Document Controller
Job Location : Dubai, United Arab Emirates
Job Responsibilities:
• Responsible for the timely, accurate and efficient preparation and management of documents.
• Control the numbering, sorting, filing, storing and retrieval of both electronic and hard copy documents produced by technical teams, projects or departments.
• Define a document filing system to enable rapid access of all company documents.
• Establish and maintain a centralized system for the control of company correspondence.
• Standardize the drawing numbering system and coordinate the same with Engineering Department and Sub-Contractors.
• Maintain up-to-date database register showing document details and revision status.
• Establish a distribution matrix for allocating controlled copies of documents as necessary to company staff or organizations (Client, Contractors, Sub-Contractors, Suppliers, etc.).
• Log all correspondence, drawings, procedures, standards, specifications, vendor drawings, purchase orders, data sheets, manuals, etc., and generate internal transmittals for internal circulation of the same.
• Co-ordinate and control engineering documentation, QC documentation (inspection records), suppliers documentation, and subcontractors documentation with Client/Contractor as well as internal review approval of subcontractors documentation.
• Manage requests for documentation and maintain confidentiality around sensitive documentation.
Qualifications:
• Bachelor's Degree / Diploma Holder.
• 5 years of relevant experience in UAE.
• Candidates having experience with a reputed contracting/consulting company will only be considered.
• Familiarity/on-hand experience with document control software(s) is a must.