Secretary / Document Controller
Job Location : Dubai, United Arab Emirates
Key Responsibilities :
• Provide administrative and secretarial support to the Projects Director, ensuring smooth operations across multiple sites
• Coordinate with various construction sites and ensure effective communication between site teams and the Projects Director
• Manage and track all correspondence between the site teams, contractors, clients, and other stakeholders, ensuring timely responses and actions
• Identify and highlight critical issues or concerns from sites or stakeholders, bringing them to the immediate attention of the Projects Director
• Assist in scheduling meetings, preparing reports, and maintaining accurate records of project activities and communications
• Handle incoming and outgoing documents, ensuring proper documentation and filing
• Act as a liaison between the Projects Director and site teams to facilitate swift decision-making and problem resolution
• Monitor project timelines and deliverables, ensuring key milestones and updates are communicated effectively to all parties
• Provide administrative support including managing calendars, scheduling meetings, arranging appointments, and handling correspondence.
• Maintain and organize project documents such as contracts, permits, drawings, specifications, and correspondence.
Requirements :
• Diploma or degree in Business Administration, Engineering, or related field.
• 3+ years in document control (construction/commercial/QA-QC preferred).
• Proficient in MS Office, PDF editors, and document management systems
• Familiarity with FIDIC contracts and construction terminology.