The Receptionist & Office Administrator serves as the first point of contact for visitors and callers while providing essential administrative support to ensure smooth office operations. This dual role requires excellent communication, organizational skills, and multitasking abilities to manage front desk duties and general office administration efficiently.
Key Responsibilities:
Greet and welcome visitors in a professional and friendly manner
Answer, screen, and forward incoming calls promptly and courteously
Manage incoming and outgoing mail and deliveries
Schedule appointments, meetings, and maintain calendars
Maintain office supplies inventory and place orders when needed
Perform general administrative duties such as data entry, filing, and record keeping
Assist in preparing reports, presentations, and correspondence
Qualifications:
High school diploma or equivalent; additional qualification in administration is a plus
Previous experience in reception or office administration preferred
Proficiency in MS Office (Word, Excel, Outlook)
Excellent verbal and written communication skills
Strong organizational and multitasking abilities
Professional appearance and demeanor
Ability to handle confidential information discreetly