Document Controller
Job Location : United Arab Emirates
Job Description :
• Studies contract documents and project specifications related to the document management system.
• Assists Project Manager in establishing the project document distribution matrix.
• Coordinates with Project Manager, QA/QC Project Manager, HSE project Manager, and the Engineering team for developing and maintaining filing systems of the project and their relevant security levels as per the authorization matrix.
• Maintains and controls document register and updates it regularly with all incoming and outgoing information.
• Prepares outgoing document transmittals and ensures proper submission to the relevant parties with an official acknowledgement of receipt.
• Ensures that all obsolete and superseded documents are clearly identified and logged in the register.
• Distributes documents in a timely manner to the concerned persons in accordance with the distribution matrix as authorized by the Project Manager.
• Manages the proper storage of the documents soft copies in the electronic filing system.
• Manages the proper storage of the documents hardcopies in the appropriate physical location in accordance with the manual filing system.