Office Administrator / Project Coordinator / Admin Executive
Job Location : Dubai, United Arab Emirates
Key Responsibilities :
• Manage all documentation, filing systems, and administrative records with complete accuracy and confidentiality.
• Maintain organized databases and ensure timely updates of company records.
• Demonstrate excellent spoken and written English with professional communication skills.
• Possess outstanding interpersonal, organizational, and customer service skills.
• Advanced computer proficiency with strong command of Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).
• Hands-on experience with Zoho ERP, SAP, Oracle, or other ERP/CRM platforms.
• Perform accurate data entry and maintain high standards of data integrity.
• Prepare quotations, invoices, purchase orders, reports, and other business documents.
• Draft professional emails, letters, and official correspondence.
• Communicate with clients through calls and emails, ensuring timely follow-ups on inquiries, quotations, payments, and project updates.
• Maintain strong customer relationships and deliver exceptional client support.
• Coordinate meetings, appointments, travel schedules, and calendars for management.
• Liaise effectively with clients, suppliers, consultants, and internal departments.
• Maintain comprehensive project documentation and ensure proper record management.
• Develop professional presentations and business reports using Microsoft PowerPoint.
• Conduct internet research and manage online portals and digital documentation.
• Oversee day-to-day office administration and ensure smooth operational workflow.
• Manage both digital and physical filing systems efficiently.
• Coordinate procurement activities, inventory records, and supplier documentation whenever required.
• Demonstrate the ability to multitask, prioritize work, and perform efficiently under pressure.
• Exhibit exceptional attention to detail, analytical thinking, and problem-solving abilities.
• Maintain a professional appearance, positive attitude, and high ethical standards.
Requirements :
• Bachelor’s Degree or Diploma in Business Administration or a related field.
• Minimum 2–5 years of experience in office administration, document control, or administrative coordination.
• Excellent written and spoken English communication skills.
• Strong knowledge of Microsoft Excel, Word, PowerPoint, and Outlook.
• Experience with Zoho ERP, SAP, Oracle, or other ERP/CRM software is an advantage.
• Excellent organizational, multitasking, and time-management skills.
• Strong attention to detail with the ability to work independently and under pressure.
• Professional attitude with excellent interpersonal and customer service skills.
• Experience in construction, engineering, interiors, fit-out, manufacturing, or project-based industry will be preferred.