Site Document Controller
Job Location : UAE
Job responsibilities:
• Maintaining a register of all incoming and outgoing mail, stamping and recording of mail before circulating for distribution to the Project Manager.
• Registering all incoming and outgoing correspondences, Drawings & technical submittal.
• Responsible for Control/Track/Issue of complete project documentation such as incoming and outgoing correspondence, site instructions etc.
• Responsible for receiving, logging and distributing all technical documents and assisting in coordination and monitoring of administrative activities to facilitate and expedite the work flow.
• Set up/assist document control filing system.
• Opening new files in accordance with PQP for each new project
• Maintaining all tracking records and ensuring that they are initialed when a file is taken from the filing room
• Chasing up each individual for return of files
• Keeping all files in a tidy condition
• Coordination between other Consultants & Contractors for facilitating documents workflow and ensure documents status to be closed.
• Update drawings in accordance with Drawing Register.
• Electronic transmission of documents
• Assist Site office administration
• Coordination with the respective Project Managers, Secretaries and other staff to ensure correctness of the records.
• Successful closeout and handover of documentation as required by line manager
• Regular periodic backup (electronic copy) of project documents
• Other duties as requested from time to time.