Job Description:
• Provide administrative and clerical support to departments or individuals
• Maintain Managing Director/ Engineers agenda and assist in planning appointments, board meetings etc.
• Attend meetings and keep minutes
• Receive and screen phone calls and redirect them when appropriate
• Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)
• Handle documents ensuring they remain secure
• Prepare invoices or financial statements and provide assistance in bookkeeping
• Maintain electronic and paper records ensuring information is organized and easily accessible
• Monitor an effective construction quality control program and ensure compliance to all construction regulations and prepare required documents and establish quality of all construction work for all contracts.
• Monitor all contractor drawings at various intervals and maintain records of all installation and evaluate all applications for payment got contractors and recommend changes if required and supervise efficient working of all employees and ensure compliance to all instructions.
Experience/skill :
• Knowledge of office and accounting procedures
• Exceptional computer and Software usage skills – MS Office Suite
• 2-3 years administrative experience in a Construction Company (Preferred)
• Excellent customer service
• Strong ability to work independently and ability to research and problem solve
• Demonstrated knowledge of phone and email procedures and etiquette
• Ability to prioritize and meet deadlines.
Males candidates with Asian nationality are preferred