Job Position – Project Coordinator
Company Name – Eire Gulf Interiors
UAE | Interior Design & Fit-Out
Key Responsibilities:
Manage work/access permits and ensure compliance with Building Management rules.
Coordinate with Design and Authority teams to meet regulatory requirements.
Assign and monitor team tasks, reporting issues to management when needed.
Support collaboration across commercial, procurement, design, document control, and site teams.
Implement improved reporting systems for clients and internal teams.
Develop and maintain document control procedures aligned with company and client standards.
Supervise and mentor document controllers and ensure proper document management practices.
Provide training on document control processes.
Conduct audits of project folders, identify gaps, and escalate non-compliance.
Ensure all documents meet quality requirements before client submission.
Act as the main point of contact for document control while enabling the team to independently support Project Managers.
Oversee preparation of document status reports, revisions, and outstanding actions.
Provide document summaries and updates to Project Managers and stakeholders.
Stay updated on industry regulations and ensure compliance with legal/document standards.
Maintain accurate digital and physical filing systems for all project records.
Provide cover for Document Controllers during leave.
Review handover documentation (warranties, TDS, As-Builts) and ensure proper filing before issuing to the client.
Track Practical Completion and Taking-Over Certificates and obtain client sign-off.
Support coordination during the DLP period.