Office Administrator
Job Location : Dubai, United Arab Emirates
Key Responsibilities :
• Manage and optimize the Division Manager’s calendar, including scheduling meetings, appointments, and conferences.
• Coordinate full logistics for internal and external meetings (venue, materials, and follow‑ups).
• Anticipate and resolve scheduling conflicts efficiently and proactively.
• Act as the primary liaison for internal and external communication on behalf of the Division Manager.
• Screen incoming calls, manage email inboxes, and prioritize correspondence.
• Draft, review, and send professional emails, letters, and official communications.
• Prepare, format, and edit reports, presentations, documents, and business memos.
• Perform accurate data entry, document control, and general administrative tasks.
• Provide ad‑hoc administrative and operational support as required.
• Maintain well‑organized digital and physical filing systems.
• Ensure accuracy, confidentiality, and compliance of all company documentation.
• Handle sensitive information with discretion.
• Develop and improve office procedures and administrative systems.
• Support continuous process optimization and adherence to company policies.
• Manage incoming leads from Meta (Facebook and Instagram).
• Maintain updated lead records and ensure timely follow‑ups.
• Communicate professionally with clients and coordinate with relevant internal teams.
Qualifications & Skills :
• Proven experience in office administration or executive support roles.
• Strong organizational, multitasking, and time‑management abilities.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and common digital tools.
• Ability to handle confidential information responsibly.
• Experience with CRM or lead management systems is an added advantage.
Preferred Attributes :
• Self‑motivated, proactive, and able to work independently.
• Strong interpersonal and customer‑service mindset.
• Ability to perform effectively in a fast‑paced environment.