Job Title: Facilities Finance & Procurement Coordinator
Location: Manama, Bahrain
Department: Facilities Management
Reporting to: Head of Facilities Management
Overview:
We are seeking a proactive and detail-oriented Facilities Finance & Procurement Coordinator to support our Facilities Management Department. The ideal candidate will have solid experience in procurement processes, vendor coordination, invoice management, and financial tracking within a facilities or property management context. This role also includes providing administrative support to the Head of Department to ensure smooth daily operations.
Key Responsibilities:
Manage procurement processes including obtaining quotations, vendor selection, and issuing Purchase Orders (POs).
Monitor vendor contracts, ensure compliance, and support renewals and documentation.
Verify, track, and process supplier invoices in coordination with the Finance Department.
Maintain accurate financial records and expenditure reports for the FM department.
Assist in budget tracking, variance analysis, and cost control initiatives.
Coordinate with internal departments and vendors for timely payments and issue resolution.
Provide administrative and logistical support to the Head of FM including scheduling, documentation, and internal coordination.
Support audit processes by preparing and organizing required documentation.
Maintain an organized filing system (digital and physical) for procurement and finance records.
Requirements:
Minimum 2 years of experience in procurement and finance coordination, preferably in facilities or real estate sectors.
Strong knowledge of procurement cycles, vendor management, and invoice processing.
Proficiency in Microsoft Office, especially Excel; ERP experience is an advantage.
Excellent organizational, communication, and time management skills.
Fluent in English (Arabic is an advantage).
Ability to work independently with a high degree of accuracy.
Preferred Qualifications:
Bachelor’s degree in Business Administration, Finance, Supply Chain, or related field.
Familiarity with Bahrain market and FM operational standards.