KEY RESPONSIBILITIES:
-Operate and maintain the project EDMS (Aconex, SharePoint, or equivalent) for drawings, specifications, RFIs, submittals, and project correspondence.
-Register, log, distribute, and archive all incoming and outgoing project documents within 24 hours, maintaining accurate transmittal records.
-Manage the complete lifecycle of technical submittals, including Method Statements, Material Approvals, and Shop Drawings, while proactively following up on overdue submissions.
-Maintain the master drawing register, including design, IFC, shop, and as-built drawings, ensuring accurate revision control.
-Process and track all project correspondence, including letters, memos, and meeting minutes, in accordance with contractual notice requirements.
-Ensure compliance with Dubai Municipality (DM), RTA, and Abu Dhabi Municipality (ADM) documentation and regulatory requirements.
-Prepare documentation for internal and external audits.
-Generate periodic reports on document status, overdue submittals, RFI turnaround times, and transmittal logs.
-Support and train project teams on EDMS usage and document control procedures.
REQUIREMENTS:
-3–5 years of UAE construction experience in document control within Civil Infrastructure or Fit-Out projects.
-Strong proficiency in Aconex, SharePoint, or similar EDMS platforms.
-Excellent knowledge of drawing control, revision management, and submittal tracking.
-Familiarity with DM, RTA, and ADM documentation and permit requirements.
-Excellent organizational skills with strong attention to detail and strict version control.
-Proficiency in Microsoft Excel, Word, and Outlook.
-Strong written and verbal communication skills in English.