Document Controller
Job Location : Dubai, United Arab Emirates
Core Responsibilities :
• Control, organize, track, and log all incoming and outgoing project documentation, technical drawings, and correspondence.
• Maintain structured electronic directory hierarchies and manage restricted folder access permissions for internal and external collaborators.
• Inspect document submittals for formatting accuracy, metadata tags, naming conventions, and template compliance prior to distribution.
• Prepare, issue, and track formal Document Transmittal Notices (DTNs) while maintaining live updates on the Master Document Register (MDR).
• Perform regular document audits to verify compliance with internal ISO standards, data retention policies, and security protocols.
• Coordinate with project managers, engineers, and vendors to facilitate rapid document retrieval and status reporting.
Candidate Qualifications :
• Experience: 2+ years of hands-on Document Controller experience (background in landscaping or construction sectors preferred).
• Software Mastery: Proficiency in EDMS platforms, cloud storage solutions (SharePoint, OneDrive, Google Drive), and FTP/SFTP server management.
• Technical Proficiency: Advanced MS Office skills (Excel, Word), PDF Editors (Adobe Acrobat Pro, Bluebeam), and file directory organization tools.
• Domain Knowledge: Deep understanding of version control protocols, Master Document Registers (MDR), archiving schedules, and transmittal tracking.