Administrative Assistant
Job Location : Dubai, United Arab Emirates
Key Deliverables :
• Generate and update sales invoices and product pricing sheets based on requests from Account Managers.
• Act as the primary administrative liaison between corporate functions and clients for payment coordination, banking details, logistics records, and post-sales support.
• Maintain client Statement of Accounts (SOA) and manage accounts receivable (A/R) reconciliation processes.
• Identify operational opportunities to boost fulfillment rates and assist sales performance.
• Manage Office Manager functions, including senior management coverage, calendar scheduling, and internal/external meeting logistics.
• Oversee executive travel arrangements, flight bookings, and expense report preparations.
Skills & Experience :
• Administrative Capability: Hands-on experience managing executive support duties, complex scheduling, travel logistics, and office administration workflows.
• Financial Acumen: Practical exposure to invoicing, accounts receivable reconciliation, and managing client financial documentation.
• Communication & Coordination: Exceptional interpersonal skills to liaise effectively between internal leadership, sales teams, and corporate client accounts.
• Organizational Mastery: High attention to detail with the ability to manage multiple administrative deadlines and special projects simultaneously.