Admin & Executive Assistant
Job Location : Dubai, UAE
Key Responsibilities :
• Provide comprehensive executive support to the Managing Director and Managing Partner.
• Oversee administrative operations across company offices within the UAE.
• Manage office facilities, employee accommodations, and workplace resources.
• Coordinate tenancy contracts, lease renewals, and office maintenance activities.
• Plan office space utilization and workplace layout requirements.
• Monitor utility services, subscriptions, and operational expenses.
• Manage property insurance renewals, claims, and related documentation.
• Maintain company asset registers, including office equipment and IT assets.
• Handle business license renewals, registrations, permits, and government subscriptions.
• Liaise with government authorities, regulatory agencies, and compliance bodies.
• Coordinate employee visa processing, renewals, and immigration-related activities.
• Support payroll administration, reporting, and business documentation requirements.
• Supervise Administrative Coordinators and collaborate with department managers.
• Prepare reports, presentations, correspondence, and executive documentation.
Qualifications & Requirements :
• Bachelor’s Degree in Business Administration, Management, or a related discipline.
• Minimum 5 years of administrative and executive support experience.
• At least 5 years of professional experience within the Middle East.
• Strong understanding of UAE business operations and government procedures.
• Excellent organizational, leadership, and project management skills.
• Outstanding written and verbal communication skills in English.
• Ability to handle confidential information with professionalism and discretion.
Required Skills & Knowledge :
• Microsoft 365 (Word, Excel, PowerPoint, Outlook)
• UAE Visa and Immigration Processes
• Government Relations and Regulatory Compliance
• Payroll Administration and Documentation Management
• Office Facilities and Asset Management
• Vendor Management and Administrative Reporting