We are looking for a well-organized and proactive Executive Assistant to work closely with the CEO. The role involves managing daily schedules, attending meetings on behalf of the CEO when required, coordinating project discussions and demos, and keeping the CEO updated on ongoing activities. The ideal candidate should be comfortable communicating with different teams, following up on tasks, and handling day-to-day business requirements.
Key Responsibilities
- Manage the CEO’s calendar, meetings, appointments, and daily schedule.- Attend project meetings on behalf of the CEO whenever required and share clear updates on the discussion, progress, and next steps.- Participate in project demonstrations, understand the basic requirements, and communicate important points and updates to the CEO.- Follow up with the concerned teams on project progress, pending tasks, deadlines, and commitments.- Keep the CEO informed about important developments, meeting outcomes, delays, and any issues that require attention.- Arrange business travel, including flight ticket bookings, hotel reservations, and local transportation.- Prepare travel itineraries with meeting schedules, flight details, hotel information, and other necessary arrangements.
Requirements
-Minimum 1 year of experience as an Executive Assistant, Personal Assistant, or in a similar coordination role.-Good communication and follow-up skills, with the confidence to interact with different teams and stakeholders.-Willingness to attend project meetings and demos and take responsibility for tracking action items and follow-ups.-Basic knowledge of flight bookings, hotel reservations, and travel itinerary planning.-Hands-on experience with AI tools to support daily tasks, prepare meeting summaries, draft communications, organize information, improve productivity, and automate routine administrative activities.