BIJU MATHAI
SENIOR PURCHASE OFFICER
Kingdom of Bahrain
(+973) 399 62 162 / 393 143 55
mathaib75@gmail.com
https://www.linkedin.com/in/biju-mathai-71b0325b
OBJECTIVE
Aspiring to be a leader in a growing organization and contribute towards building strong and performing teams that ensure sustenance in delivery and successes of the organization
PROFILE SUMMARY
Procurement Professional with more than 19 years of experience in Procurement, Order Management.
Currently responsible for end to end procurement for Proposed Al Sahel Resort & Hotel Project, 200 rooms operated by a renowned international hotel operator and will contain a sports club, convention centre, restaurants, extensive landscaping as well as access to an exclusive beachfront. valued to 50 Million BHD.
Project related procurement planning, Vendor Selection, Negotiation, Execution, Supplier and Sub Contractors (limited) Relationship Management throughout the contract life - cycle, Company-wide ERP i.e Buildsmart, Project Management and Documentation.
PROFESSIONAL EXPERIENCE(S)
SENIOR PURCHASE OFFICER AUG’19 TO PRESENT
CHARILAOS APOSTOLIDES (BAHRAIN) W.L.L. (CHAPO BARHAIN)
KINGDOM OF BAHRAIN
Key Accountabilities:
Responsible for working closely with the selected supplier and managing the company’s procurement activities. Also providing leadership for the purchasing department and motivating staff to achieve maximum performance and efficiency. Making sure that the purchasing department works within all of the companies Operational Procedures
• Handling End to End Procurement Functions.
• Responsible for arranging the materials and spares in a timely manner as per standard operating procedures.
• Negotiate for best purchasing package (in terms of quality, price, term, specification, delivery and service) with Suppliers and Sub Contractors assigned.
• Responsible for the preparation and process of purchase orders and documents in accordance with company policies and procedures.
• Responsible for the cost of parts and products sourced.
• Create and Manage delivery of Purchase Orders using ERP information system.
• Effective Management of Vendor database.
• Maintained a daily inventory and dealt with issues relating to disparities in purchasing and inventory.
• Supplier assessment and conducting vendor audits at regular intervals.
• Review and check for proper approvals in all requisitions
• Identify vendor and maintain vendor contacts list. Solicits multiple quotes; prepares comparative summaries. Analyzing delivery terms, costs, and recommends wherever possible for savings or improvement in delivery
• Project Managed: AL SAHEL RESORT & HOTEL PROJECT, AL JAZAYER BEACH, ZALLAQ for Jumeirah Al Sahel Resort.
PURCHASE OFFICER NOVEMBER 2018 TO JULY 2019
OUTOTEC GMBH & CO. KG
KINGDOM OF BAHRAIN
• Identify and Implement the required purchases.
• Provide the link between the business and the function which ensures that the user needs are met and that contract and purchases are optimized.
• Negotiate prices and terms of business with suppliers and review opportunities to make business savings including, but not limited to long term pricing agreements on critical and repetitive commodities, utilizing negotiation and procurement best practice tools and methods.
• Responsible for effective follow-up with Suppliers and users as and when required.
• Develop, plan, manage and control the contracting and purchasing activities while ensuring quality and quantity in accordance with established procedures and the agreed Service Level Agreement.
• Project Managed: Anode Rodding Shop for BECHTEL AT ALBA LINE 6 PROJECT in Bahrain.
PURCHASING SUPERVISOR AUGUST 2017 TO OCOTOBER 2018
AL TAWQEET CLASS CONSTRUCTION
KINGDOM OF BAHRAIN
• Monitor everyday activities of all purchases and all purchasing activities and customize cost effective methods
• Maintain all reports for inventory re-order and maintain purchase order system.
• Purchasing of all materials with purchasing processes and prepare appropriate budget.
• Evaluating all purchase orders and payment perform and assist to eliminate any discrepancy in same and prepare all contract terms and conditions.
PURCHASE OFFICER FEBRUARY 2011 TO JANUARY 2016
JOHN SISK & SON CONSTRUCTION LLC (SISK GROUP)
ABU DHABI, UNITED ARAB EMIRATES
• Handling inquiries (As per procurement Plan) taking quotations and discussions on better options.
• Responsible for all expediting activities prior & aftermath PO issuance, modifying and monitoring delivery schedules as per project requirements.
• Coordinating with supplier regarding the commercial & technical offers.
• Supplier / Subcontractor Registration and Qualification process.
• Vendor Evaluation -Qualified vendors are evaluated on the basis of their actual performance periodically& Submit Reports to In-Line Manager.
• Co-ordinate with Accounts Payable team / supplier, if any payment issue / discrepancy.
• Preparing different reports for department like BI-Weekly, Monthly related to procurement activities.
• Checking and approving purchase requests (PR) for processing, monitoring the negotiations and preparation of purchase orders.
• Project(s) Managed: B+G+5 Building for Oasis Hospital, Al Ain (client: Oasis Hospital); Masfout General Hospital, Ajman, Hatta (client: Ministry of Public Works).
PURCHASE OFFICER OCTOBER 2007 TO JANUARY 2011
TRANSFIELD POWER & CONSTRUCTIONS LLC
ABU DHABI, UNITED ARAB EMIRATES
• Managed the purchase of: MEP & Civil related items
• Receiving purchase requisitions from the different site locations and floating RFQ’s to approved vendors (locally) for general purchase / consumables/ specific purchase for Inventory and Non-Inventory Items.
• Purchasing that materials and services from reliable supplier and delivered in the right quantities & qualities, to the right locations, and at the right time and in accordance with quality specifications.
• Selection of key suppliers on basis of making statistical tabulation as per of commercial aspects (price, delivery, manufacturer etc.).
• Projects Managed: 846 nos Residential Villas at Western Region, Abu Dhabi (Client: M/s Musanada); Sewerage Treatment Plant (STP) – Yas Island, Abu Dhabi (Client: M/s Al Dar Properties).
PURCHASE OFFICER MAY 2006 to JULY 2007
KELE CONSTRUCTIONS LLC
DUBAI, UNITED ARAB EMIRATES
• Maintaining and updating RFQ's Log as per company procedure, the RFQ's which is receiving through Procurement Plan from projects (multiple projects) and follow up with suppliers on quotation & technical submittals.
• Preparing Technical submittals and submitting to Projects Department (PD) for evaluation and approval, after receiving the comments from Project, Consultant & PD.
• Assigned from department side for tendering inquiry follow up with suppliers.
• Receiving purchase requisitions from the different site locations and floating RFQ’s to approve vendors (locally) for general purchase / consumables/ specific purchase for Inventory and Non-Inventory Items.
• Projects Managed: Twin Towers, Shaikh Zayed road, Dubai (Client: M/s ACICO (Mr. Ghassan Ahmad Al-Khaled)
PURCHASE EXECUTIVE / BUYER MAY 2005 to APRIL 2006
AL HOSNEI CONTRACTING LLC
DUBAI, UNITED ARAB EMIRATES
• Handling purchase requisitions from the different departments and multiple sites.
• Review requisitions and Issuing Request for Quotation (RFQ) to various suppliers / vendors and confers with vendors/ suppliers to obtain product or service information, such as price, availability, and delivery schedule.
• Follow up with the suppliers for receiving the quotations.
• Selection of key suppliers on basis of making comparison of bids (price wise, delivery wise and amount wise) submitted by suppliers.
• Preparation of Purchase Orders (locally)
• Ensure expedite delivery of goods to end users.
• Following up with the suppliers for the delivery to meet the committed delivery date.
• Discusses defective or unacceptable goods or services with users, vendors, and others to determine source of trouble and take corrective action.
• Preparing different report for the management like open orders, purchase from particular vendor in certain duration & other reports as per requirement of management etc
• Projects Managed: Dubai Bowling Centre, Shaikh Zayed road, Dubai (Client: M/s Dubai Bowling Centre).
PURCHASE EXECUTIVE / BUYER AUGUST 1998 - 2003
AL KASH ELECTRO MECHANICAL CO. L.L.C
DUBAI, UNITED ARAB EMIRATES
• Managed procurement of:
• General Consumables, safety items & other project requirement from local markets
• Preparing & issuing Purchase Orders.
GAPS IN EMPLOYMENT
SEPT’03 TO APR’ 05 : FAMILY COMMITMENT
EDUCATION
• UNIVERSITY OF CALICUT
Bachelor’s Degree in Commerce (B.Com) (1993 – 1996)
IT SKILLS
• Worked in integrated Enterprise Resource Planning (ERP) system(s) -Buildsmart, COINS & E-Promis
• MS Office (MS Word, MS Excel, MS PowerPoint)
PERSONAL DETAILS
Date of Birth : 21st April 1975
Nationality : Indian
Marital Status : Married
Visa : Residence (Employment)
Driving License : Bahrain Driving License
Languages Known : English, Hindi and Malayalam