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Shahzaib zafar Islam

Candidate ID: 1800895

Career Summary

Graduate with 8 years experience in Administration / Commercial Operations functional area

Skill Set

Active procurement, Operations, Management, Administration, Documentation, Accounts Receivable, Accounts Payable, Payroll, Documents Scanning, General, Ledger, Microsoft Office, Document Control

Professional Information

Total Experience : 9

Nationality : Pakistan

Qualification Level : Graduate

Job Function : Administration / Commercial Operations

Work Location Preference : Kuwait, Bahrain, Oman, Saudi Arabia, Qatar, UAE

Detailed Profile

Phone: +966 59 755 4935

Versatile, high-energy professional, successful in achieving business growth objectives within turnaround & rapid changing environment; targeting senior level assignments with an organization of repute


Documentation Control
Client Documentation
Office Administration
Electronic Record Management
Document Monitoring
Electronic Document Managing System
Filing of Documents/Drawings
Accounting & Finance, Banking
General Ledger
Accounts Payables, Accounts Receivable
Bachelor of Commerce from University of Punjab, Pakistan in 2011

• A competent professional with nearly 9 years of experience in Document Controllership, Executive Secretarial Operations, General Administration, Facilities Management, Logistics and Procurement
• Skilled in controlling the numbering, filing, sorting and retrieval of electronically stored or hard copy documentation produced by technical teams, projects or departments in a timely, accurate and efficient manner
• Producing high-quality documentation that meets applicable standards and is appropriate for its intended audience
• Expertise in preparing written documentation & correspondence, evaluating incoming & outgoing correspondence and preparing responses as appropriate; maintaining follow-up with administration of project sites for daily reports
• Broad based expertise in maintaining the stock of material without any variance by conducting stock verification and documentation; following up on discrepancies, damage/expired goods and claims & returns to vendors; ensuring the safe custody of stores
• Service-focused, dedicated professional with profound administration skills in ensuring that operations run smoothly at the site to maintain working environment so that employees can perform at optimum level
• Capability in managing clerical and administrative tasks like organizing meetings, making travel arrangements, managing mail and liaising with clients
• Skilled at managing all administrative activities like maintenance of office equipment, transport, housekeeping & maintenance of office and record keeping of office stationery including various formats
• Possess strong communication, leadership, people management & analytical skills with expertise in swiftly ramping-up the organizational operations Document Control


Aug’18-Present: Saudi Construction as Document Controller
Key Result Areas:
• Administering Shop drawing and As Built Drawing updating logs and also MAR & MIR's, BOQs
• Managing:
o Site modifications & technical queries documents & preparing files hard copies and soft copies and keep updating the logs
o Submittals as PQ, Method of statements, Materials submittals, ITP's
o Petty cash, invoices & Office stationery
• Maintaining all incoming & outgoing correspondences, RFI’s and records schedules and Projects quotations and responsible for preparing Comparison sheets
• Supervising Material Dispatch Note Monitoring Non conformance reports (NCR’s) & Surveillance Observation Reports (SOR)
• Establishing document control process and procedure; maintaining master file of incoming and outgoing letter of daily transaction for documentation
• Ensuring documents are maintained properly in relevant files and necessary copies were distributed as required (electronically and manually)

Jan’16-Jul’18: Al-Ahmari Custome Clearance & Logistics, location as PA Cum Document Controller
Key Result Area:
• Supervised meetings and keep a record of the same
• Maintained correspondence in line with the instruction by Boss
• Prepared & maintained the records of Vehicles and drivers
• Led the dispatch of all Mother Invoices & Detention Invoice to clients
• Managed emails, queries & distributing to the concerned personnel for their information
• Engaged in managing stationary inventory & supplies and routine documentation work

Mar’13-Nov’15: Benazir Income Support Project, location as Office Clerk
Key Result Areas:
• Led basic bookkeeping and compiled documents
• Answered phones, direct calls & took messages and correspondence
• Managed financial records, files & folders and proofread of record & reports for accuracy
• Wrote letters or applications as per dictations & instructions
• Maintained office equipment such as copier, printer and so on
• Applied the internal controls related to inventory

Nov’11-Feb’13: Tameer Micro Finance Bank Ltd., location as Relationship Officer
Key Result Areas:
• Generated business from new clients through voice calling & physically in territory simultaneously
• Scrutinized loan applications and documentation by confirming credit worthiness
• Assisted customers by resolving their queries and responding to requests
• Obtained and compiled copies of loan applicants' credit histories, corporate financial statements, and other financial information
• Educated customers about different types of loans and credit options that were available, as well as the terms of those services
• Attended meetings & training sessions to enhance professional learning

• PC Configuration & Software Installation, Aconex, Microsoft Word, Excel & Outlook
• Windows 7, Windows 8


Date of Birth: 9th November 1990
Language: English, Arabic & Urdu
Address: Riyadh, Saudi Arabia