CAREER OBJECTIVE:
To build a progressive career in a dynamic, challenging HR and Administrative role within the manufacturing and construction industries. Leveraging over 12 years of experience, I seek to contribute to a professional environment that values creativity and fosters continuous learning. My goal is to enhance organizational effectiveness through innovative HR practices, strategic management, and strong employee relations, while further developing my expertise in human resources and administration.
PROFESSIONAL QUALIFICATION:
Completed my MBA with a specialization in HR (IR & PR) from STEP-HBTI, Kanpur, a government college affiliated with GBTU (formerly known as India, in the year 2012 UPTU), Lucknow.
ACADEMIC QUALIFICATION:
• Deendayal Upadhyaya Gorakhpur University Gorakhpur, India Bachelors of Science (Chemistry & Botany) 2008
• St. Andrew’s College Gorakhpur, India
(12th Board, U.P. Board (Biology) 2005
• SRRS Inter College Gorakhpur, India
10th Board, U.P. Board (Science) 2002
PROFESSIONAL SKILLS:
• Planning and organizing the task.
• Interpersonal and Communication Skills.
• Team Player, Able to Work Independently.
• Business Writing Skills.
• Problem Solving and Decision Making.
• Learning and Continuous Development.
• HR Policy Implementation and Compliance.
• Administrative Management.
• Employee Relations and Conflict Resolution.
• Recruitment and Talent Acquisition.
• Performance Management and Appraisal.
• Payroll and Benefits Administration.
• Visa Processing (Emp, Visit, Mission Visa etc).
TECHNICAL SKILLS:
• Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook) Windows Operating System.
• Experienced with Government Web Portals for Compliances (i.e. EPF, ESIC, Niveshmitra, and Firefighting Portal), etc.
• Familiarity with HR Management Systems (HRMS).
• Proficient in HR Information Systems (HRIS).
• Experience with Applicant Tracking Systems (ATS).
• Understanding of Payroll Software.
• Basic Knowledge of Database Management.
• MOHRE, ICP Smart, GDR, Inquiry Services, CICPA etc.
• Labour MOL Quota, MOL Salary, Gratuity and PF.
• Setting up of new project facilities (Office, Accommodation, Guest House, Canteen, Mess, Transportation etc.).
• Follow up on boarding activities (communication with candidates after job offer acceptance, welcome email, preparing joining formalities, accommodation, and transportation coordination, etc.).
• Onboard formalities & Facilities, Induction Formalities, Employee Data base Management, Personal Files Management, HR Strategic Initiative, Learning & Development Activities.
• New Visa and Visa renewal Processing (Employment Visa, Mission Visa, Tourist Visa).
• Employee engagement programs.
• Knowledge of labour laws and statutory compliance as applicable in manufacturing as well as Construction Company.
• Knowledge of HR operations in factory (Attendance, Contract labour, workmen recruitment etc.). Knowledge of external engagement partners (Civic bodies, govt. authorities, industrial boards etc.).
• Follow up on off boarding activities (final exit issuance, final settlement, air tickets, etc.).
• Initiate and follow up on the clearance process for off boarding employees.
• Visa Processing, Visa Renewal, Visa Conversion, & Visa Cancelation (Emp, Visit, Mission Visa etc).
• Health insurance, WC Policy management.
• Manage and follow up on the day-to-day activities of third-party employees (exit re-entry, official letters, monthly salary transfer, etc.).
• Daily Manpower Report (DLR) and maintaining employee records in both soft and hard files.
• Ensure Proper Induction at Site Office, monitor absenteeism cases & smooth HR Processes and Handle Disciplinary Matters.
• Handle payroll process - input, process, and output.
• Centralized leave management system.
• Attendance management system, using attendance registers or digital systems to record daily attendance.
• Reconciliation of accounts for third-party companies and recruitment agencies.
• Provide budget inputs, payment sheets, rental bills, electricity bills, and vendor bills with supporting documents.
• Manpower, guest house, rented service vehicles, and other reports with supporting documents.
• Manage and follow up on the payment of agencies’ invoices on time, including the follow up of PR/PO/SES.
• Event management, organizing meetings, and conferences.
• Liaise and coordinate with various departments within the corporate office and all branch offices.
• Fleet (vehicles) maintenance and vehicle arrangements for delegates and guests.
• Office management, including stationery and office equipment management & Provide telephone support.
WORK EXPERIENCE: Total About 12 Years
? POWER MECH PROJECTS Ltd. Abu Dhabi (Corp. Office)-
Asst. Manager (HR& Admin) : August -23 to Present
? POWER MECH PROJECTS Ltd. Pratapgarh, UP
? Asst. Manager (HR& Admin): March -22 to August-2023
? POWER MECH PROJECTS Ltd. Noida RO office & Power Mech Industri (fabrication, manufacturing and repairing of BTG parts.)
Sr. Executive (HR& Admin) : Jan-2017 to March-2022
? POWER MECH PROJECTS Ltd. Bheramara, Bangladesh.
Executive (HR& Admin). April- 2016 to Dec-2016
1. General Administration & Welfare:
• Manage administrative activities including equipment procurement, housekeeping, safety, security.
• Prepare monthly financial reports for office infrastructure and facilities.
• Oversee repair, maintenance, and replacement of office equipment, furniture, and vehicles.
• Manage vendor relationships and oversee the acquisition of necessary equipment.
• Ensure the upkeep of office facilities and availability of daily necessities to maintain a harmonious work culture.
• Provide administration-related information and supervise activities such as general admin, stationery stock verification, petty cash, courier, florist, pest control, and housekeeping.
• Handle back-office operations, inter-office correspondence, confidential emails.
• Organize meetings, conferences, travel arrangements, Maintain fleet vehicles and hotel reservations for guests and foreign delegates.
• Provide telephone support. Act as a key resource in HR operations.
• Develop HR strategies to maintain a progressive work culture.
• Managing and arranging employee engagement program.
2. Statutory Compliance:
• Prepare and publish the annual holiday calendar.
• Register, license, and renew contracts for labour.
• Liaise with government and external authorities.
• Coordinate centralized implementation of Health Insurance & WC Policy.
• Ensure 100% legal compliance including certifications, renewals, notices, and maintaining registers.
3. Payroll Management:
• Oversee the entire payroll process from input to output.
• Manage centralized leave and attendance systems.
• Handle the preparation, payment, and reconciliation of PF and Pension and Gratuity.
• Prepare advance/arrear statements and manage timely deductions/additions.
• Prepare bonus, PF, ESI, and Minimum Wages Act compliance.
4. Employee Transitions:
• Prepare full and final settlements with all formalities.
• Manage new associate inductions and probation confirmations.
• Conduct exit interviews and customize exit interview forms.
• Handle leave management and medical insurance.
5. International Operations:
• Coordinate business/commercial visas, work visit visas, work permits, employment visas for projects in KSA, UAE, Kuwait, Oman, and Bangladesh.
• Prepare monthly HR expense statements for international sites.
• Generate MIS reports for international sites.
• Address staff and worker grievances.
• Provide travel desk support.
? RSPL Ltd. Sagar Unit (M.P.) India October 2012 –March 2016 (Executive-HR & Admin)
About the Company:
RSPL Ltd. is a group of companies dealing with FMCG, footwear, real estate, renewable energy, and dairy products in India. The core products of this company include Ghari detergent cake and powder, OBA, LAB, soda powder, Namastey India milk and butter, Pro-Ese napkin, Red Chief shoes, etc.
Labour Laws and Regulations: Understanding of labour laws and regulations related to employment, wages, benefits, and working conditions.
Conflict Resolution: Ability to resolve conflicts and disputes among employees or between employees and management effectively.
Training and Development: Experience in designing and conducting training programs to enhance employee skills and performance.
Employee Relations: Proficiency in building and maintaining positive relationships between employees and management.
Facility Management: Arranging accommodation, transportation, food, and vehicle management, as well as ensuring the availability of all office equipment for the smooth operation of the works.
Time Management: Strong time management skills to handle multiple tasks and prioritize effectively.
Communication Skills: Excellent written and verbal communication skills for effective interaction with employees, management, and external stakeholders.
Problem-Solving: Capacity to identify HR-related problems, develop solutions, and implement corrective measures.
Technology Proficiency: Familiarity with HRIS (Human Resource Information Systems) and MIS (Management Information Systems) for data management and reporting purposes, MOHRE, ICS Smart Services, GDR, Inquiry.
Attention to Detail: Ability to maintain accurate records and ensure compliance with legal and organizational requirements.
Team Management: Experience in leading and managing HR teams to achieve organizational goals effectively.
LANGUAGES KNOWN:
? Hindi- Native Language
? English - Speak fluently and read/write with proficiency.
? Urdu- Speak and read/write fluently.
? Arabic Read and Write.
PERSONAL PROFILE:
Date of birth: 20th of July 1988 Passport No.: W7440682 (ECNR)
Father’s Name: Mr. Ishtyaqua Ahamad Mother’s Name: Smt. Julekha Khatoon Marital Status: Married
Permanent add.: Village &Post: - Assouji Bazar, Police Station: -Sikariganj, Tehseel: -Khajni, Distt: Gorakhpur (U.P.), India
DECLARATION:
I, SHOEB AKHTAR hereby declare that the above-furnished information is true & correct to the best of my knowledge.
Thanks!
Place: Abu Dhabi SIGN:
Date: 15.10.2024 (SHOEB AKHTAR)